Text duplicating/ghosting over 2 pages


N

Newbie

Hi All

I can't explain this very clearly because its very weird, but hopefully you
will make sense of the following:

1) I have a 40 or so page Word 2000 doc, which consists of around 80% of
table layouts, but simple table layouts at that.

2) On pages 20 - 21 a table has say 3 rows (with 5 cols) on page 20 and then
because of the text in the 3rd row's cells this 3rd row continues on page 21
and then another 2 rows are used on page 21. Basically what I'm trying to
say is that the same table has a row that continues/overlaps onto 2 pages.

3) ON PRINTOUT: In the last cell of the 3rd (last row) of page 20, a line of
text appears but is slightly obscured horizontally, ie the bottoms of the
chars are slightly chopped by the table row line.

In the last cell of the same 3rd row in page 21 (although obviously
displayed as the 1st row in this page), this same line of text appears
again.

ON SCREEN IN PAGE LAYOUT MODE: In the last cell of the 3rd (last row) of
page 20, the line of text is displayed and is slightly obscured
horizontally, ie the bottoms of the chars is slightly chopped by the table
row line, but this line does not appear on page 21.

4) Looking at the pages in Normal (??) mode I can see a dotted line to show
where the table row is chopped to go onto the next page, but what is weird
is that the 2nd to last cell's horizontal dotted line is slightly lower than
the other cells.

No matter what I do I can't get them all to line up and I think this is the
reason why the line of text prints on both page 20 and page 21, even though
the physical text in the doc only shows this line once.

Any ideas on how I can correct this?

Thanks
 
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G

Guest

If all other rows than the one at the bottom of page 20/start of page 21 are
OK, I would try this:

First make a backup copy of your document just in case…

Then get rid of the “ill†row by first isolating it, then deleting it - I
would do this in Print Layout view and I would turn on formatting marks:

1. Click in the “ill†row. Then select Table > Split Table. Now you have 2
tables, no. 1 and no. 2, separated by an empty paragraph.

2. Click in the second row in table no. 2 (i.e. below the “ill†row) and
select Table > Split Table again. Now you have 3 tables, no. 1, no. 2 (the
“ill†row only) and no. 3.

3. Does the last row in table no. 1 look OK? Does the first row in table no.
3 look OK? If yes, click in the last cell of table no. 1 and press tab to
insert a new row.

4. Now select the _contents_ of cell 1 in the “ill†row, i.e. table no. 2
(it is important that you do _not_ select the entire cell). Copy or cut the
contents and paste it into the new row you added to table no. 1. Repeat this
for all cells in the “ill†row.

5. Delete the “ill†row.

6. Delete the 2 empty paragraphs between the tables in order to join them
into one table again.

Hope this helps.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word
 

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