Tasks and New Sub Tasks folders - how to automatically add shortcu

[chrisbwy]

Hi All,

I want to organise my Tasks better so have created many new sub task folders
in the Folders List. This works ok. But I want these new sub task folders to
appear in the Shortcuts window. If I create a shortcut for the parent Tasks
folder then why don't I get a plus sign, like in Windows Explorer to expand
and show shortcuts to each sub tasks folder? Having to create a separate
shortcut for each sub Tasks folder is time consuming and also doesn't allow
me to have a shortcut structure the same as the original folder structure
that can be expanded or collapsed.

Is this possible? Any ideas appreciated.

Thanks

Chris

 

[Roady [MVP]]

Which Shortcuts window are you talking about? In which version of Outlook?
If you are referring to the Shortcuts Navigation in Outlook 2003 or 2007
then you don't understand the purpose of the Shortcuts Navigation. The whole
purpose of the Shortcuts Navigation is that you can build a structure
completely independent from the structure in your Folder List. You can even
mix in links to web pages, folders and files.

Talking about time consuming, creating many new sub tasks folders might be a
better way to organize your Tasks in terms of giving it a place but it is
anything but more productive. Having a better logical storage structure
doesn't automagically mean increased productivity. I can give you many
examples of why it is actually counter productive.

A better way to tackle this is to create a better virtual structure;
construct a view based on filters and queries and apply it to the folder
when you need it. You can define multiple views in a single folder and you
can apply it just as fast as changing a folder.

 

[chrisbwy]

Robert,

Thank you for your opinion on my knowledge, problem and suggesting
alternative solutions.

I am using Outlook 2003 and "yes" it is the Shortcuts in the Navigation pane.

I can manually add shortcuts to my newly created Tasks sub folders to create
the same structure as shown in the folder list but am sharing these task
folder with my colleagues so don't want to have to create these shortcuts on
each PC. Obviously the tasks folder and sub folders will appear automatically
on each PC in the folder list but I was just hoping to create a less clutered
view by having shortcuts in the Shortcuts Navigation pane that's all.

I appreciate your comments on filters etc. but for this particular problem
that's not quite what I want to do.

So I guess the answer's going to be no to my original question and that all
shortcuts are just that and need creating individually on each PC.

Regards