Styles in Word 2007

[Double R]

I have templates created in word 2003 but when loaded into word 2007 my
styles do not seem to be there. Do I have to create new styles and if so how
is this done in word 2007, or is there a way to copy the styles from my 2003
documents?

Thanks in advance for any advice

Double R

 

[Terry Farrell]

Unless you specifically saved your styles with the templates, they are saved
to normal.dot by default. Do you still have access to your old PC? If so,
you can use Organizer to copy the styles from normal.dot to a template. Then
being the template to your new computer and again use Organizer to copy them
to your templates. Don't be tempted to bring across your old normal,dot to
use in Word2007 because it won't work very well.

 

[Double R]

Thanks Terry I have done as you suggested but the problem now is that
although I have managed to copy the styles across the associated autotext
entries for each style is missing e.g. on a regular template I use there is
a heading for "Companies" in word 2003 I had a style called "companies" and
a list of company names as autotext entries, and if there was a new Company
then I just highlighted the name and clicked "New" then that company name
was in the list. I hope I am explaining this ok!

Cheers

Double R

 

[Terry Farrell]

AutoText is basically the same: by default they are saved in the normal
template unless otherwise changed. You can also copy these to a template
using the Organizer (and custom toolbars too).

Terry

 

[Double R]

Thanks again Terry but excuse me for being thick but in Organiser I can only
see two options "Styles" and "Macro Project Items" nothing about Autotext
entries!

Thanks again

Roy

 

[Terry Farrell]

Tools, Templates and Add-ins, Organizer should have 4 tabs for Styles,
AutoText, Toolbars and Macro Projects. Do you not have the 4 tabs?

Terry

 

[Double R]

The only route I know to Organizer is Home/Styles/Manage
Styles/Import-Export and then Organiser has only two tabs "Styles" and "
Macro Project Items". I cant find Tools/templates and add ins/Organiser in
word 2007!

Roy

 

[Jay Freedman]

Hi Terry,

Roy is correct -- the Organizer in 2007 has been stripped down to only
Styles and Macro Project Items.

On the Insert ribbon, click the Quick Parts button and select Building
Blocks Organizer to see the list of building blocks, which include
AutoText entries. But this Organizer doesn't have any means of copying
entries from another template.

You'll have to use Word 2003 to insert the old AutoText entries into a
document, and apply the intended style to each one. Then open that
document in Word 2007 and use Alt+F3 to save it as an AutoText entry
in whatever template you want them (typically either Building
Blocks.dotx or Normal.dotm).

To make the first part of that job easier, download the AutoTextDumper
template from http://jay-freedman.info. I haven't yet written a
version of the companion template AutoTextLoader that would work in
Word 2007, so you're stuck doing the second part of the job manually.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Double R]

Thanks Jay, I thought I was gojng crazy at one point! Ha! Ha! I will try
your method and your utility

Thanks again folks, much appreciated

Roy

 

[Terry Farrell]

I've just slapped myself on the forehead. I've just not got used to Word
2007 questions coming up and automatically think in Retro-mode!

Thanks Jay.

Terry

 

[Larry]

Terry says:

Don't be tempted to bring across your old normal,dot to
use in Word2007 because it won't work very well.

If this is the case, how do we transfer our customized key assignments in
Normal.dot to Word 2007?

Yes, using Organizer we can transfer the macros from the old Word version's
Normal to 2007's Normal, but not key assignments. There's the Shortcut
Organizer, but that works one key combo at a time, not good if you have
hundreds of key assignments.

Larry

 

[Terry Farrell]

Basically you can't transfer key assignments. This has been a bugbear in all
versions of Word.

Terry

 

[Daiya Mitchell]

What happens if you take your old Normal.dot, rename it, and install it
as a global template? Does that work in Word 2007? I believe it has
worked for earlier versions on the Mac.

 

[Bob Buckland ?:-\)]

Hi Jay,

Word does have the ability though to find and use Quick parts in templates other than Building Blocks.dotx. If, for example, you
place a .dot template that has Autotext quick parts in them in one of the Office 2007 \Document Parts\ folders that hold building
block templates, then start Word, the Autotext entries should appear in and be avaialable in the Building Blocks organizer
(Insert=>QuickParts)

==================
Hi Terry,

Roy is correct -- the Organizer in 2007 has been stripped down to only
Styles and Macro Project Items.

On the Insert ribbon, click the Quick Parts button and select Building
Blocks Organizer to see the list of building blocks, which include
AutoText entries. But this Organizer doesn't have any means of copying
entries from another template.

You'll have to use Word 2003 to insert the old AutoText entries into a document, and apply the intended style to each one. Then open
that
document in Word 2007 and use Alt+F3 to save it as an AutoText entry
in whatever template you want them (typically either Building
Blocks.dotx or Normal.dotm).

To make the first part of that job easier, download the AutoTextDumper
template from http://jay-freedman.info. I haven't yet written a
version of the companion template AutoTextLoader that would work in
Word 2007, so you're stuck doing the second part of the job manually.

--
Regards,
Jay Freedman >>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[Terry Farrell]

Daiya

That's an interesting idea that I've not tried. Unfortunately, I've gone
totally Word 2007 now and don't have a legacy normal.dot to test on. To
think that I have always recreated my custom keystrokes for each upgrade...

terry

 

[Jay Freedman]

Hi Bob,

Thanks for that pointer. I wasn't aware of it before -- but maybe I
should have realized it, since I noticed Word's willingness to load
*anything* you put in those folders, even when you change its
extension. That is, you can't fool Word into not loading an old or
damaged Building Blocks.dotx file by renaming it to something like
Building Blocks.dontloadthis. You have to move the file out of the
folder to keep it out of Word's reach! It's like a billy goat chewing
tin cans -- everything goes.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Shauna Kelly]

Hi Bob

So a template like this acts like a global template or add-in, but only with
respect to Quick Parts?

Shauna

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Bob Buckland ?:-\)]

Hi Shauna,

Yes, it's used as a 'library' for limited purpose (one of the fun things you can do when it's just a zipped XML file <g>) (or even
an 'ol binary one <g>). It can be used for a short term project, for distributing 'company standard' items or even shared family
ones and by choosing their location (by user application data or programs folder, etc) and/or they can be language specific.

In another post Cindy posted a link to the Word team blog and Zeyad's article on this
http://blogs.msdn.com/microsoft_office_word/archive/2007/01/03/creating-building-blocks.aspx

One of the most confusing parts seems to be the use of multiple 'labels' applied to or within the feature
- Quick Parts
- Building Blocks
- Document Parts

They seem to be a bit more cross app consistent than
- Themes
- WordArt types
- Graphic handling

=============
Hi Bob

So a template like this acts like a global template or add-in, but only with respect to Quick Parts?

Shauna >>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[Shauna Kelly]

Thanks, Bob.

Shauna

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Larry]

So I would have to re-assign my hundreds of key assignments to their
respective macros and commands one at a time?

Larry