Style forcing a new page

[David J]

I have a problem and wonder if it is a known problem and
if there is any way around it.

Very occasionally, in one particular document, when I
format a style as one of Word's Heading styles, or as a
table caption, the following paragraph is forced onto a
new page - BUT there is no page-break inserted, just what
looks like the normal paragraph mark.

Interestingly, in the case of the caption, when I deleted
the picture above it, the spacing was corrected, but when
I pasted it back in, the line after the caption was back
on the next page. In the case of the Heading styless,
deleting the paragraph in that style corrected the
spacing, but at that point in the document I could not
use that style.

Mostly throughout the document these 2 facilities worked
fine, except for a total of 3 random places in the 85
pages where this problem occurred.

I wonder if this is a bug, or if the document template
has been corrupted in some way, or what ?

Thanks for any help.

Dave

 

[Shauna Kelly]

Hi David

I suspect that there are two things going on here.

First, how do you get vertical spacing between paragraphs? Do you press Enter twice, to create an "empty" paragraph? If so, that's
not the way Word was designed to work. See http://www.ShaunaKelly.com/word/concepts/rules_enterparagraphs for some information
about why.

Second, one of the possible reasons for the behaviour you're seeing is that some paragraphs have been inappropriately formatted as
"Keep with Next". If a paragraph is set to "Keep With Next" then Word will do everything in its power to keep that paragraph on the
same page as the next paragraph. But if too many consecutive paragraphs are marked in the same way, then Word doesn't know what to
do. So you get strange page breaks. To investigate the setting for any one paragraph, choose Format > Paragraph and click on Line
and Page Breaks tab.

For obvious reasons, heading styles are normally set to be kept on the same page as the next paragraph. Caption style, Body Text
style and Normal style are not normally set to keep with next. So you may need to investigate the format for your styles, as well as
individual paragraphs.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia