Sharing New Task Folder

[Guest]

I have created a new task folder for a new project and want to be able to
share it with another user. When I set up the share and permissions they can
only see my main tasks folder which I dont want visable. I have tried to
create a new tasks folder in the public folder, this seemed to work but when
it was put into favourites so it appeared in the Tasks list the tasks would
not show in the other users task folder even though it apears to be the same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be able to
share another Tasks folder.

 

[Roady [MVP]]

See http://www.howto-outlook.com/howto/permissions.htm

 

[Guest]

Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks folder?
If so, can I restrict access to the main task folder and still share the sub
folders using the correct permissions?

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

I have created a new task folder for a new project and want to be able to
share it with another user. When I set up the share and permissions they
can
only see my main tasks folder which I dont want visable. I have tried to
create a new tasks folder in the public folder, this seemed to work but
when
it was put into favourites so it appeared in the Tasks list the tasks
would
not show in the other users task folder even though it apears to be the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be able to
share another Tasks folder.

 

[Roady [MVP]]

You can create new tasks folder to be subfolders anywhere you like. This
isn't restricted to the main Tasks folder. You can indeed restrict access to
only the folder that you want to share. As stated in the article; the only
requirement is that if you want to allow access to a subfolder you'll need
to give at least "Folder Visible" permission to each so the one accessing it
can actually travel to the folder. Note that by doing so only the name of
the parent folder is exposed and not the actual contents.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks
folder?
If so, can I restrict access to the main task folder and still share the
sub
folders using the correct permissions?

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

I have created a new task folder for a new project and want to be able
to
share it with another user. When I set up the share and permissions
they
can
only see my main tasks folder which I dont want visable. I have tried
to
create a new tasks folder in the public folder, this seemed to work but
when
it was put into favourites so it appeared in the Tasks list the tasks
would
not show in the other users task folder even though it apears to be the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be able
to
share another Tasks folder.

 

[Guest]

Thanks Roady,
I have set up the share but when a task is edited by the owner there is no
change in the same task in the other users shared tasks folder. It works ok
if its edited by the user who shares the tasks. Do you have an Idea what I
may have done wrong, I think i'm close?

You can create new tasks folder to be subfolders anywhere you like. This
isn't restricted to the main Tasks folder. You can indeed restrict access to
only the folder that you want to share. As stated in the article; the only
requirement is that if you want to allow access to a subfolder you'll need
to give at least "Folder Visible" permission to each so the one accessing it
can actually travel to the folder. Note that by doing so only the name of
the parent folder is exposed and not the actual contents.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks
folder?
If so, can I restrict access to the main task folder and still share the
sub
folders using the correct permissions?

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
I have created a new task folder for a new project and want to be able
to
share it with another user. When I set up the share and permissions
they
can
only see my main tasks folder which I dont want visable. I have tried
to
create a new tasks folder in the public folder, this seemed to work but
when
it was put into favourites so it appeared in the Tasks list the tasks
would
not show in the other users task folder even though it apears to be the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be able
to
share another Tasks folder.

 

[Roady [MVP]]

Are you sure you are working in the same folder? If Cached Exchange Mode is
enabled changes should reflect within 60 seconds.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Thanks Roady,
I have set up the share but when a task is edited by the owner there is no
change in the same task in the other users shared tasks folder. It works
ok
if its edited by the user who shares the tasks. Do you have an Idea what I
may have done wrong, I think i'm close?

You can create new tasks folder to be subfolders anywhere you like. This
isn't restricted to the main Tasks folder. You can indeed restrict access
to
only the folder that you want to share. As stated in the article; the
only
requirement is that if you want to allow access to a subfolder you'll
need
to give at least "Folder Visible" permission to each so the one accessing
it
can actually travel to the folder. Note that by doing so only the name of
the parent folder is exposed and not the actual contents.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks
folder?
If so, can I restrict access to the main task folder and still share
the
sub
folders using the correct permissions?

:

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
I have created a new task folder for a new project and want to be
able
to
share it with another user. When I set up the share and permissions
they
can
only see my main tasks folder which I dont want visable. I have
tried
to
create a new tasks folder in the public folder, this seemed to work
but
when
it was put into favourites so it appeared in the Tasks list the
tasks
would
not show in the other users task folder even though it apears to be
the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be
able
to
share another Tasks folder.

 

[Guest]

Using Outlook 2003 and have the same problem as Mike W. Been through all
options as described and shared users with reviewer permissions still cannot
see tasks in sub folders. Any other tips for me?

br Trevor

Are you sure you are working in the same folder? If Cached Exchange Mode is
enabled changes should reflect within 60 seconds.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Thanks Roady,
I have set up the share but when a task is edited by the owner there is no
change in the same task in the other users shared tasks folder. It works
ok
if its edited by the user who shares the tasks. Do you have an Idea what I
may have done wrong, I think i'm close?

You can create new tasks folder to be subfolders anywhere you like. This
isn't restricted to the main Tasks folder. You can indeed restrict access
to
only the folder that you want to share. As stated in the article; the
only
requirement is that if you want to allow access to a subfolder you'll
need
to give at least "Folder Visible" permission to each so the one accessing
it
can actually travel to the folder. Note that by doing so only the name of
the parent folder is exposed and not the actual contents.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks
folder?
If so, can I restrict access to the main task folder and still share
the
sub
folders using the correct permissions?

:

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
I have created a new task folder for a new project and want to be
able
to
share it with another user. When I set up the share and permissions
they
can
only see my main tasks folder which I dont want visable. I have
tried
to
create a new tasks folder in the public folder, this seemed to work
but
when
it was put into favourites so it appeared in the Tasks list the
tasks
would
not show in the other users task folder even though it apears to be
the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be
able
to
share another Tasks folder.

 

[Sue Mosher [MVP-Outlook]]

What are the permissions on the parent folders?

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Using Outlook 2003 and have the same problem as Mike W. Been through all
options as described and shared users with reviewer permissions still cannot
see tasks in sub folders. Any other tips for me?

br Trevor

Are you sure you are working in the same folder? If Cached Exchange Mode is
enabled changes should reflect within 60 seconds.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Thanks Roady,
I have set up the share but when a task is edited by the owner there is no
change in the same task in the other users shared tasks folder. It works
ok
if its edited by the user who shares the tasks. Do you have an Idea what I
may have done wrong, I think i'm close?

:

You can create new tasks folder to be subfolders anywhere you like. This
isn't restricted to the main Tasks folder. You can indeed restrict access
to
only the folder that you want to share. As stated in the article; the
only
requirement is that if you want to allow access to a subfolder you'll
need
to give at least "Folder Visible" permission to each so the one accessing
it
can actually travel to the folder. Note that by doing so only the name of
the parent folder is exposed and not the actual contents.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks
folder?
If so, can I restrict access to the main task folder and still share
the
sub
folders using the correct permissions?

:

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
I have created a new task folder for a new project and want to be
able
to
share it with another user. When I set up the share and permissions
they
can
only see my main tasks folder which I dont want visable. I have
tried
to
create a new tasks folder in the public folder, this seemed to work
but
when
it was put into favourites so it appeared in the Tasks list the
tasks
would
not show in the other users task folder even though it apears to be
the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be
able
to
share another Tasks folder.

 

[Guest]

Parent folder permissions are set to "reviewer" with "read items" and "folder
visible" checked.

What are the permissions on the parent folders?

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Using Outlook 2003 and have the same problem as Mike W. Been through all
options as described and shared users with reviewer permissions still cannot
see tasks in sub folders. Any other tips for me?

br Trevor

Are you sure you are working in the same folder? If Cached Exchange Mode is
enabled changes should reflect within 60 seconds.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Thanks Roady,
I have set up the share but when a task is edited by the owner there is no
change in the same task in the other users shared tasks folder. It works
ok
if its edited by the user who shares the tasks. Do you have an Idea what I
may have done wrong, I think i'm close?

:

You can create new tasks folder to be subfolders anywhere you like. This
isn't restricted to the main Tasks folder. You can indeed restrict access
to
only the folder that you want to share. As stated in the article; the
only
requirement is that if you want to allow access to a subfolder you'll
need
to give at least "Folder Visible" permission to each so the one accessing
it
can actually travel to the folder. Note that by doing so only the name of
the parent folder is exposed and not the actual contents.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks
folder?
If so, can I restrict access to the main task folder and still share
the
sub
folders using the correct permissions?

:

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
I have created a new task folder for a new project and want to be
able
to
share it with another user. When I set up the share and permissions
they
can
only see my main tasks folder which I dont want visable. I have
tried
to
create a new tasks folder in the public folder, this seemed to work
but
when
it was put into favourites so it appeared in the Tasks list the
tasks
would
not show in the other users task folder even though it apears to be
the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be
able
to
share another Tasks folder.

 

[Sue Mosher [MVP-Outlook]]

Those would be the right permissions for the subfolder you want people to be able to see, but for the parent folders -- all the way up to and including the root of the mailbox -- Folder Visible would be sufficient. You don't want other people to view all the items in the parent folders, do you? Make sure *all* the parents have Folder Visible.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Parent folder permissions are set to "reviewer" with "read items" and "folder
visible" checked.

Using Outlook 2003 and have the same problem as Mike W. Been through all
options as described and shared users with reviewer permissions still cannot
see tasks in sub folders. Any other tips for me?

br Trevor

:

Are you sure you are working in the same folder? If Cached Exchange Mode is
enabled changes should reflect within 60 seconds.

-----
Thanks Roady,
I have set up the share but when a task is edited by the owner there is no
change in the same task in the other users shared tasks folder. It works
ok
if its edited by the user who shares the tasks. Do you have an Idea what I
may have done wrong, I think i'm close?

:

You can create new tasks folder to be subfolders anywhere you like. This
isn't restricted to the main Tasks folder. You can indeed restrict access
to
only the folder that you want to share. As stated in the article; the
only
requirement is that if you want to allow access to a subfolder you'll
need
to give at least "Folder Visible" permission to each so the one accessing
it
can actually travel to the folder. Note that by doing so only the name of
the parent folder is exposed and not the actual contents.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks
folder?
If so, can I restrict access to the main task folder and still share
the
sub
folders using the correct permissions?

:

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
I have created a new task folder for a new project and want to be
able
to
share it with another user. When I set up the share and permissions
they
can
only see my main tasks folder which I dont want visable. I have
tried
to
create a new tasks folder in the public folder, this seemed to work
but
when
it was put into favourites so it appeared in the Tasks list the
tasks
would
not show in the other users task folder even though it apears to be
the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be
able
to
share another Tasks folder.

 

[Guest]

ALL parents have "Folder Visible" permissions set....

Those would be the right permissions for the subfolder you want people to be able to see, but for the parent folders -- all the way up to and including the root of the mailbox -- Folder Visible would be sufficient. You don't want other people to view all the items in the parent folders, do you? Make sure *all* the parents have Folder Visible.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Parent folder permissions are set to "reviewer" with "read items" and "folder
visible" checked.

Using Outlook 2003 and have the same problem as Mike W. Been through all
options as described and shared users with reviewer permissions still cannot
see tasks in sub folders. Any other tips for me?

br Trevor

:

Are you sure you are working in the same folder? If Cached Exchange Mode is
enabled changes should reflect within 60 seconds.

-----
Thanks Roady,
I have set up the share but when a task is edited by the owner there is no
change in the same task in the other users shared tasks folder. It works
ok
if its edited by the user who shares the tasks. Do you have an Idea what I
may have done wrong, I think i'm close?

:

You can create new tasks folder to be subfolders anywhere you like. This
isn't restricted to the main Tasks folder. You can indeed restrict access
to
only the folder that you want to share. As stated in the article; the
only
requirement is that if you want to allow access to a subfolder you'll
need
to give at least "Folder Visible" permission to each so the one accessing
it
can actually travel to the folder. Note that by doing so only the name of
the parent folder is exposed and not the actual contents.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
Thanks for the link,
Does this mean that new task folders are sub folders of the main tasks
folder?
If so, can I restrict access to the main task folder and still share
the
sub
folders using the correct permissions?

:

See http://www.howto-outlook.com/howto/permissions.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----
I have created a new task folder for a new project and want to be
able
to
share it with another user. When I set up the share and permissions
they
can
only see my main tasks folder which I dont want visable. I have
tried
to
create a new tasks folder in the public folder, this seemed to work
but
when
it was put into favourites so it appeared in the Tasks list the
tasks
would
not show in the other users task folder even though it apears to be
the
same
folder.
Can anyone shed some light, am I going about this the wrong way?
To cut a long story short, I dont want my Tasks visable but to be
able
to
share another Tasks folder.

 

[Sue Mosher [MVP-Outlook]]

Have users added the other mailbox as a secondary Exchange mailbox in their mail profile? Were the tasks marked as Private by any chance?

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Guest]

Hi Sue

answers are No and No. I'm currently chasing our IT people to help me on
this. Will post the solution if they come up with one.

 

[Sue Mosher [MVP-Outlook]]

Here are the complete instructions, so you can try to fill in the missing steps. To provide access to a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Guest]

Sue

Tremendous, got there in the end. Other users now have set up another email
account...

Cheers Trevor