Sharing Contacts - how to see when creating an email

[goldengirl217]

I have shared my contacts with other people in my office, but when they click
to create a new mail and click on the drop-down for Contacts, my contacts are
not showing up. How do we get it to show? We are using this process: (1)
Address book is shared (2) Shared user clicks on "New", "Mail Message" (3)
User clicks on "To" field in new email (4) User clicks on "address book" (5)
My shared lists are not showing.

Thank you!

 

[Nikki Peterson]

They need to add the shared folder to their Outlook
Address Book.

- Right click on the Contact Folder
- Select Properties
- Select the Outlook Address Book tab
- Select (turn on) the check mark next to "Show this folder as an
e-mail Address Book"

Now to use this, open a new message, click the TO, and select
the Contact Folder from the "Show Names from the:"
Outlook Address Book.

If you use Exchange Server with Public Folders:

A Public Folder Contact type is ideal to use as a shared
Outlook Address Book.

- Everyone can add this PF to their own Outlook Address Book.
That way the contacts will appear in their own address book
and they won't need to visit the folder each time they want to use it.

- Set permissions on the Contact Public Folder (PF) to
Author if you want everyone to add their own info but not
screw up anyone else's
Reviewer if you want one guy to be the keeper
- Then have everyone add this PF to their own Outlook Address
Book. That way the contacts will appear in their own address book
and they won't need to visit the folder each time they want to use it.
- Right click on the Contact PF
- Select Properties
- Select the Outlook Address Book tab
- Select (turn on) the check mark next to "Show this folder as an
e-mail Address Book"

Now to use this, open a new message, click the TO, and select
the Contact Public Folder from the "Show Names from the:"
Outlook Address Book.

or to add the public folder to your favorites, Below is the info
on adding a public folder to your Favorites bar for Outlook
2007:

Outlook 2007:

The link that follows is the Microsoft Office Online FREE
training course.

Add a public folder shortcut to Favorites:
http://office.microsoft.com/en-us/outlook/HP052422771033.aspx?pid=CH063566521033

Using the Navigation Pane (see pics of Nav Pane):
http://www.uwec.edu/HELP/Outlook07/np-general.htm )

A search on the Training Course site for "Favorites" brings many
quick and easy Help and How-To courses you can share with
your clients:
http://office.microsoft.com/en-us/help/results.aspx?qu=favorites&sc=9

Nikki

I have shared my contacts with other people in my office, but when they
click
to create a new mail and click on the drop-down for Contacts, my contacts
are
not showing up. How do we get it to show? We are using this process: (1)
Address book is shared (2) Shared user clicks on "New", "Mail Message" (3)
User clicks on "To" field in new email (4) User clicks on "address book" (5)
My shared lists are not showing.

Thank you!

 

[goldengirl217]

But by doing this, are they saving the contacts or sharing them? I want to
make sure that if I make changes to the contacts, that they will be able to
see those changes as well. Thanks!

 

[Nikki Peterson]

This just gives them the ability to pick addresses from the
Shared Contacts that you are keeper of. This does not
give them anything but a more convienient way to use your
Shared Contacts.

If you are talking about the Public Folder solution, all you
would need to do is insure that they have only REVIEWER
rights on the Contacts. Really the same is true regarding
the Shared Contacts you have shared. Just make sure they
have only REVIEWER rights to the folder.

Nikki

But by doing this, are they saving the contacts or sharing them? I want to
make sure that if I make changes to the contacts, that they will be able to
see those changes as well. Thanks!

 

[goldengirl217]

Ok - wait - I understand now. But when I try that on a co-workers computer,
he does not have all the tabs for the address book like I have - he only has
3, and there is not one called "Outlook Address Book" - he only has that tab
in his own address book. I think you are on the right track but we are still
stuck! THANK YOU!

 

[Nikki Peterson]

Slipstick has a few solutions for folks that do not use Exchange. Follow the
link
below to see what they offer for a solution:

Sharing Microsoft Outlook Calendar and Contacts
http://www.slipstick.com/outlook/share.asp

or If you do use Exchange
How to view shared subfolders in an Exchange mailbox:
http://www.slipstick.com/outlook/sharesubfolder.htm

Nikki

Ok - wait - I understand now. But when I try that on a co-workers computer,
he does not have all the tabs for the address book like I have - he only has
3, and there is not one called "Outlook Address Book" - he only has that tab
in his own address book. I think you are on the right track but we are still
stuck! THANK YOU!

 

[Diane Poremsky [MVP]]

Which folder are you looking at? Public folders or your contacts folder in
his profile?

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

 

[Diane Poremsky [MVP]]

Shared contacts are tricky to get to show up in the address list.

See http://www.slipstick.com/contacts/oloabpf.htm for the method and
http://www.slipstick.com/addins/groupcontacts.asp for other options.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34