Sharing Address Books Merged into Outlook 2007 from Groupwise


S

Sarah G.

We recently migrated our e-mail system from Novell Groupwise to Outlook 2007
using an Exchange server, and I have two problems regarding shared contacts.

1) I can see the shared address books in my Contacts listed under People's
Contacts, but they do not appear in the Address Book. I also cannot view
those shared contacts when I create a new e-mail and hit the To button.

2) There are distribution groups in these shared contacts, and I cannot send
send an e-mail to the group. The only way I can even send an e-mail to the
contacts in the shared lists is to right click on the name and go to Create,
New Message to Contact. This only works for individuals.

Is this a permissions issue? Will I have to get editorial permissions and
then somehow send the shared contacts to my contacts before this will work?
 
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D

Diane Poremsky [MVP]

The shared contacts are in other people's mailboxes? If you could put them
in public folders you can make them address lists which will be selectable
using the To button.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
 
Joined
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Messages
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We are having the same problem listed in #1 above. Same background as far as migration goes.

Someone has shared a personal address book with me (not the "contacts" book). This shared address book shows in my list of address books. There are several mail groups/distribution lists in there. However, when I compose an email, I cannot use the address selector to select addresses/groups from this shared book. I only have access to the "Contacts" book, and any other book I personally created. Anything shared with me does not show.

In our organization, we do a lot of address book sharing, and this is critical to us. I know I can navigate to the shared address book, and create a new email to a group by right-clicking the group name. However, what if I needed to also include a 2nd group on that same email? We need access to these shared address books when using the address selector which is invoked by clicking the "To" button inside of a new email. Thanks in advance.
Brian
 
L

Lynner

Task trying to perform: Forward an Outlook distribution List to another
employee.
While in an already built distribution list in Outlook, I normally
could select Actions, Foward, and type in the email address of the person I
wish to forward it to. For some reason it didn't work today. The 2 other
employees that forwarded a DL to me, it worked.

Lynn Schlosser

Diane Poremsky said:
The shared contacts are in other people's mailboxes? If you could put them
in public folders you can make them address lists which will be selectable
using the To button.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Sarah G. said:
We recently migrated our e-mail system from Novell Groupwise to Outlook
2007
using an Exchange server, and I have two problems regarding shared
contacts.

1) I can see the shared address books in my Contacts listed under People's
Contacts, but they do not appear in the Address Book. I also cannot view
those shared contacts when I create a new e-mail and hit the To button.

2) There are distribution groups in these shared contacts, and I cannot
send
send an e-mail to the group. The only way I can even send an e-mail to
the
contacts in the shared lists is to right click on the name and go to
Create,
New Message to Contact. This only works for individuals.

Is this a permissions issue? Will I have to get editorial permissions and
then somehow send the shared contacts to my contacts before this will
work?
 
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Advertisements

R

Russ Valentine [MVP-Outlook]

(Has nothing to do with this thread)
Correct method: Insert DL as an Outlook Item in a message.
--
Russ Valentine
[MVP-Outlook]
Lynner said:
Task trying to perform: Forward an Outlook distribution List to another
employee.
While in an already built distribution list in Outlook, I normally
could select Actions, Foward, and type in the email address of the person
I
wish to forward it to. For some reason it didn't work today. The 2 other
employees that forwarded a DL to me, it worked.

Lynn Schlosser

Diane Poremsky said:
The shared contacts are in other people's mailboxes? If you could put
them
in public folders you can make them address lists which will be
selectable
using the To button.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Sarah G. said:
We recently migrated our e-mail system from Novell Groupwise to Outlook
2007
using an Exchange server, and I have two problems regarding shared
contacts.

1) I can see the shared address books in my Contacts listed under
People's
Contacts, but they do not appear in the Address Book. I also cannot
view
those shared contacts when I create a new e-mail and hit the To button.

2) There are distribution groups in these shared contacts, and I cannot
send
send an e-mail to the group. The only way I can even send an e-mail to
the
contacts in the shared lists is to right click on the name and go to
Create,
New Message to Contact. This only works for individuals.

Is this a permissions issue? Will I have to get editorial permissions
and
then somehow send the shared contacts to my contacts before this will
work?
 

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