Send a group email as a blind copy for all contacts in a Category?

[Guest]

How do I send an email as a blind copy to all contacts within a "Category"?

 

[Sue Mosher [MVP-Outlook]]

Use the By Category view to help you select all the contacts in a category.
Choose Actions | New Message to Contact. Cut and paste the addresses from
the To box to the Bcc box.

 

[Guest]

Sue,

Thanks very much. You've improved my life greatly with your answer. My
company's newsletter is now on it's way.

 

[Sandeep]

Hi Sue,

I dont understand how to do it. I need to email updates to all my good
clients but I dont want them to be able to identify each other via email as
some are competitors. I need something that allows me to mass email them but
without them being able to see who else has recieved the email.

Please explain if this is possible and how to do it.

Thanks

 

[Russ Valentine [MVP-Outlook]]

Sue provided exactly the instructions you requested, clearly and concisely.
What question remains?

 

[John Blessing]

Some form of sending individual emails is the way to go. Either try mail
merge (look it up in the help) or try our email scheduler
(http://www.repeatmail.com) which will allow you to send multiple individual
emails, html or plain text, with attachments, either as a one-off or
regularly at a specified time and interval. The recipients list can be drawn
from your Outlook Contacts, a plain text file,database or spreadsheet. It
also allows you to specify the interval between each send so as to avoid
triggering any spam limits on your account. Outlook is not needed to send.
Your machine needs to be switched on, but you don't even have to be logged
in. Works with Win 98/XP/2003/Vista

--
John Blessing

http://www.LbeHelpdesk.com - Help Desk software
http://www.room-booking-software.com - Schedule rooms & equipment
bookings http://www.lbetoolbox.com - De-Duplicates MS Outlook
http://www.repeatmail.com - schedule mass individual emails

 

[Russ Valentine [MVP-Outlook]]

Neither a mail merge nor your product is necessary to accomplish what the OP
said he wanted to do. Both are reasonable alternatives.

 

[Reinie]

The info below is from 2005, using Outlook 2007, how is the below done? I
don't see "New Message to Contact" in the Actions. What window/view of
Outlook 07 must one be in to click the Choose Actions? (Do I start with a new
mail message? Or somewhere in the Contacts, or somewhere viewing an existing
email message?)

What view must one be in to choose the "By Category view"? (Is it a subset
of something that opens after "New Message to Contact" (above)?)

Thank you Sue for continuing to be so helpful (by other posts you have
answered).

Phil R

 

[Russ Valentine [MVP-Outlook]]

"By Category" IS the view. You can't miss it. It's right there in the
Navigation Pane as a one of the default choices when you are looking at your
Contacts. The Actions menu is in the Menu bar of every view of the Contacts
Folder.

 

[Reinie]

The problem was that I added each of the (55) email addresses as a contact,
and categorized each one of those 55 as category "green" (I gave it a new
name), did "Save and Close", however not one of them kept the category I gave
it (although each was added as a contact). I had to go through the entire
contact list and re-tell Outtaluck that it was to be in a particular
category. (Not only that, but they don't show as the green category color
when not viewed by category, and you have no way of telling it's in any
category without the category column/field in the view.)

The second problem is that there is no "Actions | New Message to Contact".
It's "Actions | Create | New Message to Contact"!

Phil

 

[Russ Valentine [MVP-Outlook]]

I assume that by now you have figured out how to create Contacts correctly.
"Green" is not a category. Did you have remaining questions?

 

[Brian Tillman]

I assume that by now you have figured out how to create Contacts
correctly. "Green" is not a category. Did you have remaining
questions?

I seem to recall "Green" is a category in Outlook 2007 with no labels added
to the defaults.

 

[Russ Valentine [MVP-Outlook]]

Not here. Green is a color I can assign to a category if I want.

 

[Brian Tillman]

Not here. Green is a color I can assign to a category if I want.

When I first installed OL 2007, I had a bunch of default categories named
"red category", "green category", "yellow category" etc.

 

[Russ Valentine [MVP-Outlook]]

I bet running the "upgrade to Color Categories" utility removes the option
to use a color as a category because it assigns the colors to existing
categories. Since I ran that first thing, I never saw a color as a category.

 

[Wendy]

Don't be so snarky Russ Valentine. I cannot get this freaking thing to work
either. I have my own categories and GREEN could be one if I wanted and I
cannot use your freaking directions (view contacts by category/action/new
message to/ and get them to populate the TO box. Get off your high horse and
help.

I bet running the "upgrade to Color Categories" utility removes the option
to use a color as a category because it assigns the colors to existing
categories. Since I ran that first thing, I never saw a color as a category.
--
Russ Valentine
[MVP-Outlook]

When I first installed OL 2007, I had a bunch of default categories named
"red category", "green category", "yellow category" etc.

 

[Russ Valentine [MVP-Outlook]]

How can I? You have posted no information. Why can't you follow the
directions and what happens when you try?
--
Russ Valentine
[MVP-Outlook]

Don't be so snarky Russ Valentine. I cannot get this freaking thing to
work
either. I have my own categories and GREEN could be one if I wanted and I
cannot use your freaking directions (view contacts by category/action/new
message to/ and get them to populate the TO box. Get off your high horse
and
help.

I bet running the "upgrade to Color Categories" utility removes the
option
to use a color as a category because it assigns the colors to existing
categories. Since I ran that first thing, I never saw a color as a
category.
--
Russ Valentine
[MVP-Outlook]

Not here. Green is a color I can assign to a category if I want.

When I first installed OL 2007, I had a bunch of default categories
named
"red category", "green category", "yellow category" etc.

 

[obalinskavinski]

How do i stop the recipient seeing to:my email address.I want them to see a
title.eg "new Offer"

 

[Diane Poremsky [MVP]]

You need to make a contact with that display name - but be aware it might
make the recipient think its spam.

--
Diane Poremsky [MVP - Outlook]





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[Christine]

In Outlook 2007, select the contacts you wish to email and then click Actions
| CREATE | New Message to Contact.