Distribution List/Category Issue


R

Richard K

I have several hundred contacts in my contact list. Several of them have
multiple email addresses attached to them. I need to group them (either by
category or distribution list) so I can in the future send emails picking
the category or DL. My issue comes in with the contacts that have multiple
email addresses associated with them. If I categorize them then select the
category then "new message to contact" button it will only add in the
primary email address from my contacts in the category. If I go the route
of creating a DL the Category column does not appear in the list when I hit
"select members" button so I don't know who is who.

Any suggestions on how best to approach this?

Thanks!

-Richard K
 
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D

Diane Poremsky [MVP]

Create a view with the 3 email address fields only (can include the display
name fields too). Select the fields, copy and paste into the members field
of a DL. You'll need to clean them up in excel - you need semi-colon
delimited records or one record per line. See
http://www.slipstick.com/Tutorials/create/dl.asp for the basics.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
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http://forums.slipstick.com/showthread.php?t=22205
 
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R

Richard K

OK, I can get that working but it may create more of a maintenance issue if
I go the DL route. If I have email addresses changing in a contact I need
to make sure I update the DL as well which would be a 2 step process. I
would much rather try to have a view set up that shows categories (each
contact is assigned a category) and be able to select "New message to
contact" once I have highlighted the category. The only problem is going
this route ONLY picks up the primary email address.

Any suggestions on how to go the category route or how to easily maintain
the DL?

Thanks!



Diane Poremsky said:
Create a view with the 3 email address fields only (can include the
display name fields too). Select the fields, copy and paste into the
members field of a DL. You'll need to clean them up in excel - you need
semi-colon delimited records or one record per line. See
http://www.slipstick.com/Tutorials/create/dl.asp for the basics.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Richard K said:
I have several hundred contacts in my contact list. Several of them have
multiple email addresses attached to them. I need to group them (either
by category or distribution list) so I can in the future send emails
picking the category or DL. My issue comes in with the contacts that
have multiple email addresses associated with them. If I categorize them
then select the category then "new message to contact" button it will
only add in the primary email address from my contacts in the category.
If I go the route of creating a DL the Category column does not appear in
the list when I hit "select members" button so I don't know who is who.

Any suggestions on how best to approach this?

Thanks!

-Richard K
 

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