Saving word files with comment in properties.

[Guest]

I am a longtime lotus word pro user and have recently began the change to
Microsoft Word. How do you insert a "comment" (document discription in Word
Pro) BEFORE you save the file.

The file I want to save is a forms template which is protected. The template
will be used to generate individual documents which are saved (all protected
with the forms protection).

I am using word 2003 running on window XP.

 

[Jay Freedman]

I am a longtime lotus word pro user and have recently began the change to
Microsoft Word. How do you insert a "comment" (document discription in Word
Pro) BEFORE you save the file.

The file I want to save is a forms template which is protected. The template
will be used to generate individual documents which are saved (all protected
with the forms protection).

I am using word 2003 running on window XP.

In the File > Properties dialog, click the Summary tab. The Comments
field is near the bottom.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Guest]

Thank you Jay,

The file properties function is not accessable on the protected document
while it is open. Thus, the comments field can not be edited BEFORE the file
is saved again. Once the file has been saved, it can be edited from explorer
but this presents problems should a workgroup member forget to edit the
comments after saving.

Would it be better to save versions of the template as the new documents?
Would that allow me to edit the comments prior to saving the new document
file?

REMEMBER, these are all being created using a template protected by forms
protection.

 

[Jay Freedman]

One way to do this is to put two small macros into the template that
intercept the Save and Save As commands. Each macro unprotects the document,
shows the properties dialog so it can be edited, reprotects the document,
and then carries out the original Save or Save As command. (See
http://www.gmayor.com/installing_macro.htm if needed.)

Sub FileSave()
With ActiveDocument
If .Type = wdTypeDocument Then
If .ProtectionType <> wdNoProtection Then
.Unprotect
End If
' display Properties dialog
CommandBars.FindControl(ID:=750).Execute
.Protect Type:=wdAllowOnlyFormFields, NoReset:=True
End If
.Save
End With
End Sub

Sub FileSaveAs()
With ActiveDocument
If .Type = wdTypeDocument Then
If .ProtectionType <> wdNoProtection Then
.Unprotect
End If
' display Properties dialog
CommandBars.FindControl(ID:=750).Execute
.Protect Type:=wdAllowOnlyFormFields, NoReset:=True
End If
Dialogs(wdDialogFileSaveAs).Show
End With
End Sub

The other way would be to provide a single macro that just does the
unprotect, dialog display, and reprotect. This macro could be run from a
toolbar button
(http://word.mvps.org/FAQs/Customization/AsgnCmdOrMacroToToolbar.htm) at any
time.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.