Replacing carriage returns with spaces in MS Word


W

Wild Bill

How can I replace a whole bunch of carriage returns in a part of a document
with spaces? I tried using Replace All, but MS Word would not accept a
carriage return as a character in the Find field. Would have been easy if it
did!

Sometimes I copy and paste e-mail messages into Word documents so I can
reformat them for reprinting, and when I do this from my e-mail program each
line within a paragraph ends up with a carriage return inserted that I would
like to delete.
 
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P

Peter T. Daniels

With your cursor in the Find What? box, go to More > Special and
choose Paragraph Mark (first one in the list). It will insert the code
for a paragraph mark into the Find box. Tab to the Replace box and
type a space, and click Replace All.

(If the document has paragraphs separated by two adjacent paragraph
marks, you'll need first to replace ^p^p with something else that
otherwise doesn't appear in your document, such as ^l. Then after the
unwanted paragraph marks are gone, go back and replace ^l with ^p.)
 
S

Suzanne S. Barnhill

Why not just replace ^p^p with ^p? But in such situations, if it is desired
to preserve these actual paragraph breaks, then the more prudent approach is
to replace ^p with ^l, ^l^l with ^p, and then ^l with a space.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

With your cursor in the Find What? box, go to More > Special and
choose Paragraph Mark (first one in the list). It will insert the code
for a paragraph mark into the Find box. Tab to the Replace box and
type a space, and click Replace All.

(If the document has paragraphs separated by two adjacent paragraph
marks, you'll need first to replace ^p^p with something else that
otherwise doesn't appear in your document, such as ^l. Then after the
unwanted paragraph marks are gone, go back and replace ^l with ^p.)
 
P

Peter T. Daniels

Because if you first replace ^p^p with ^p, you'll lose the actual
paragraph division when you remove all the ^p's. But why is it more
prudent to do the intermediate step ^p > ^l > space ?
 
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S

Suzanne S. Barnhill

Because to me it seems easier to convert ^p to ^l and then ^l^l to ^p than
to convert ^p^p to something intermediate and then ^p to something else and
then the something intermediate back to ^p. Not to mention that a lot of the
text pasted from the Web has line breaks to begin with, so what you already
have is ^l^l.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Because if you first replace ^p^p with ^p, you'll lose the actual
paragraph division when you remove all the ^p's. But why is it more
prudent to do the intermediate step ^p > ^l > space ?
 
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