Replace Section Breaks with Page Breaks Automatically?

[Guest]

Can somebody tell me how to search and replace Section Breaks with Page
Breaks automatically? I have a 55-page document that came from a merged file
and has section breaks every other page and I wish to have them be one
section for numbering, etc.

Thanks,
Tyler

 

[garfield-n-odie [MVP]]

You can use the Edit->Replace command to search for section
breaks and replace all with manual page breaks.

 

[Guest]

How do I specify section breaks within the Edit->Replace command?

 

[Herb Tyson [MVP]]

Use ^b for section breaks and ^m for manual page breaks.

To discover these symbols (and others), in Find and Replace, click the More
button. At the bottom, drop down the Special list. Note that special
search/replace characters can vary for Find what: and Replace with:. They
can also vary if the Use wildcards option is selected. In this case, don't
enable Use wildcards, and put ^b in Find what: and ^m in Replace with:.

 

[garfield-n-odie [MVP]]

In Word, click on Edit | Replace | More. Click in the "Find
what:" box, and then click on Special | Section Break. Click in
the "Replace with:" box, and then click on Special | Manual Page
Break. Click on Replace All.

 

[Guest]

Thanks for the assistance. That worked.

Use ^b for section breaks and ^m for manual page breaks.

To discover these symbols (and others), in Find and Replace, click the More
button. At the bottom, drop down the Special list. Note that special
search/replace characters can vary for Find what: and Replace with:. They
can also vary if the Use wildcards option is selected. In this case, don't
enable Use wildcards, and put ^b in Find what: and ^m in Replace with:.

 

[Guest]

Thanks for the assistance. That worked.

In Word, click on Edit | Replace | More. Click in the "Find
what:" box, and then click on Special | Section Break. Click in
the "Replace with:" box, and then click on Special | Manual Page
Break. Click on Replace All.

 

[Suzanne S. Barnhill]

Herb and garfield-n-odie have told you how to replace them, but I would
suggest that you merely delete the section breaks and not insert page
breaks. It's best to control text flow with paragraph formatting rather than
manual breaks.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[biscuit]

Hi, I have Word 2007 and it didn't work for me. I got the error message "Word
has completed the search of the document and has made 0 replacements." How to
fix this problem? I have hundreds of section breaks to replace with page
breaks in my document...

 

[madchad]

Removing Section Breaks is a problem with Find/Replace in Office 2007.

I can't do this either. I know how to use find/replace with ^b.

Is it possible that this is a problem when using a document with section
breaks created automatically by Office after a mail merge?

I am trying to do this. When I run find/Replace on ^b, it finds all the
characters, but when trying to do replace, word responds with made 0
replacements.

Please help...

Suzanne, can you please try this? Simply create a mail merge and then try
to automatically remove the section breaks. I've spent about 30 minutes
trying different methods and the only thing that works is manual deletion. I
had to do this on a 72 page document.

Thanks in advance for the help.

 

[Klaus Linke]

Are the section breaks right before tables? In that case Find/Replace
doesn't work properly, and you might have to write a macro or do it by hand.

Regards,
Klaus

 

[madchad]

Yes!

They are....

Microsoft, please fix this!

Are the section breaks right before tables? In that case Find/Replace
doesn't work properly, and you might have to write a macro or do it by hand.

Regards,
Klaus

 

[Graham Mayor]

Why do you need to remove the section breaks in a mail merge? It is not
necessary in order to print individual parts of the document and if you want
the document split into separate documents for each record then there are
better ways - see http://www.gmayor.com/individual_merge_letters.htm

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Suzanne S. Barnhill]

Perhaps the OP created a letter merge when a directory/catalog merge was
wanted?

 

[Beth B]

The problem that I am having is that I have a blank page at the end of a
document and right before it is a section break. I have tried deleting the
section break and changing it to a page break but both options make the
headers and footers of the previous pages be removed.

If someone could please help me out with this that would be great.

Thanks

(p,s, Using Word 2007)

 

[Graham Mayor]

If you remove the section break(s) the formatting that is stored *in* the
section break(s) will be removed also - that's normal behaviour.
If you want to retain the header and footer a previous section, then with
the cursor in the header of the following section check 'link to previous'
from the design tab repeat for the footer.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[heyvern]

The problem that I am having is that I have a blank page at the end of a
document and right before it is a section break. I have tried deleting the
section break and changing it to a page break but both options make the
headers and footers of the previous pages be removed.

If someone could please help me out with this that would be great.

Thanks

(p,s, Using Word 2007)

If it's a table, you simply have to have a 1 blank line BEFORE the table and 1 blank line AFTER the table.

So if you start a new Word 2007 document to use as your Mail Merge template, begin the document by pressing the ENTER key 3 times. Then move your cursor up to the second line, and paste your table into the second line. That way, you have 1 blank line before your table and 1 blank line after your table.

Then, when you run your mail merge, you will be able to use the "Find & Replace" function to locate all the section break codes and replace them with NOTHING, thus deleting all the section break codes instantly.

-Vern P.
San Diego, CA