Producing form emails by mail merge

[Stephen White]

I have both Outlook 97 and 2000.

I understand how I can use a Contacts list or Address Book to do a mail
merge in Word and send a form letter by snail mail to several different
people. But is it possible to send the letter by email without having
to manually insert each email address. I notice that if I elect to use
Word as my email editor there is no mail merge facility available.

I want to email a plain text letter to a group of people. The letter
will begin

Dear <Title><LastName>

and so on.

Am I right in thanking that there is no facility in Outlook to insert
the equivalent of a Merge Field into an email so that each letter is
individualised with the recipient's title and last name. If so, is
there any other email software that will do this?

 

[Sue Mosher [MVP-Outlook]]

Word is the program that has the mail merge capability, including the choice
of email as a destination. If you're using Outlook 2000, you can start the
merge from Outlook's Contacts folder with the Tools | Mail Merge command.
You'll create the merge document in Word, not Outlook (not even in
WordMail).

 

[Stephen White]

Thanks for this. Yes, I see it will exactly what I want.

It took me a few trial runs before I achieved it during which I was
drafting messages asking for further help. But fortunately I have
ironed out the wrinkles for myself. Thanks for pointing me in the right
direction.

Word is the program that has the mail merge capability, including the choice
of email as a destination. If you're using Outlook 2000, you can start the
merge from Outlook's Contacts folder with the Tools | Mail Merge command.
You'll create the merge document in Word, not Outlook (not even in
WordMail).

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Janna]

Not totally sure how to do this with Outlook but GroupMail makes this really
easy. You simply use strings for each field. Works really great for
personalizing group mailings -
http://www.email-software.org/bulk-email-software.htm

Good luck
Janna