Using the Display As name in a mail merge

[JohnnyMac]

Outlook 2003 mail merge to word, when the merge completes it uses the email
address (sometimes more cyptic) than the Display As: which has the name and
email address. How do I make the merge use the Display As field?

 

[Russ Valentine]

Post is far too vague to permit an answer. What type of merge are you
creating? To which merge field are you referring? Why do you think you need
the Email Display As field for anything?

 

[JohnnyMac]

I am starting in Word 2003 and creating a merge email document using a
categorized group of contacts from my Outlook. I am doing this because BCc
is often misunderstood by recipient since their name is not readily apparent
(in the TO: field) and can be discarded. If I use the "distribution list" in
Outlook then everyone's address will be displayed to everyone else. So
that's why I'm using the merge in Word and I am pleased with the results of
that - individual emails as opposed to group. Why do I need the "display
as:" to show - well two reasons, more personal for the recipient I have been
communicating with using the display as for the past period and secondly when
I search within my sent or other designated folders it is much easier to
find. These emails are project oriented, I have not yet met the recipients
until they arrive at the project workshop, so the addresses are not readily
recognizable by me.

Now you tell me why I need to justify to you 'why' I want to use the Display
as field.

 

[Russ Valentine]

So the answer to my question was that you are creating a merge to electronic
mail and the filed you want to populate is the recipients actual email
address used for sending the message, not one of the merge fields.
The reason it was important to try to figure out what you wanted to do is
that I suspected you were misguided in your thinking. You aren't really
controlling what the recipient sees by using the "email display as" field.
You must use the E-mail field if you want the message to be sent.