PowerPoint files with Notes function

[Guest]

To anyone that can help:

Here's my scenerio. I have PowerPoint files that I want distributed to
students in our training program. Rather than printing off single-slide
pages, we are looking into giving them the powerpoint file for them to take
notes on.

However, we don't want them to have access to the content of the
presentation, for them to make changes to and make their own. Essentially,
they can view it, but only make notes to it.

The "Notes View" looks like a solution. Do our students need to have the
full version of PowerPoint to use the Notes View option or can we simply have
PPT Viewer installed?

Question two is, am I on the right path or does Power Point have another
option?

Our goal is to go completely paperless, so it's not a question of printing
out handouts. But our current policy is, we develop the ppt presentation,
print off one slide to a page, no color. Now we're trying to give them
digital options.

Please help! Thanks in advance, and please email me a response.

 

[Mike]

Hi Michael,

One idea that comes to mind, although it will be tedious, is to save
the slides as jpegs or one of the other image formats that Powerpoint
can save to and insert the images into a new presentation. Editing the
image will be more trouble than it's worth, however they will still be
able to add other elements on top. If you don't want them to be able to
add anything to the slide than the only other thing I can think of is
to create a pdf of the presentation and text boxes to the notes area in
the pdf file.

Mike

 

[Steve Rindsberg]

However, we don't want them to have access to the content of the
presentation, for them to make changes to and make their own. Essentially,
they can view it, but only make notes to it.

The "Notes View" looks like a solution. Do our students need to have the
full version of PowerPoint to use the Notes View option or can we simply have
PPT Viewer installed?

They'd need the full version of PowerPoint and that would then give them access
to the remainder of the presentation. The viewer allows viewing and printing
single slides per page and that's all. No editing, no saving, so it won't be of
much use to students who want to take notes.

As Mike has suggested, converting the PPT to one composed only of images will
pretty much prevent their editing it. And there are several inexpensive addins
that can help automate the conversion to images.

Sending the presentation to Word might also work; students would end up with a
Word file that includes pictures of the PPT original slides but they couldn't
edit them. They could add text as needed though.

Of course, either of these assumes that the students have a full working version
of PPT or Word.

Hmm. WordPad might be able to open/edit a Word doc that was sent from PPT; you
might want to experiment with that. It's free, comes with every copy of
Windows.

Please help! Thanks in advance, and please email me a response.

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