Oytlook 2003 Rules Limitations

[Richard]

I have outlook 2003 SP3 running on an Exchange server (corporate use) running
on Windows XP Professional
To reduce email in my inbox, I created 10 rules with a total of 168 senders.
They only move emails to other folders and are very simply rules.
However, when I try to set them up so that they all run in Outlook, I
receive the following error message:

“One or more rules could not be uploaded to Exchange server and have been
deactivated. This could be because some of the parameters are not supported
or there is insufficient space to store all your rules.â€

The maximum number of rules I can have active seems to be three (3) with
only 58 senders. What can I do to increase the amount of space available for
my rules?

Thank you in advance for your assistance.

 

[Richard]

I have outlook 2003 SP3 running on an Exchange server (corporate use) running
on Windows XP Professional
To reduce email in my inbox, I created 10 rules with a total of 168 senders.
They only move emails to other folders and are very simply rules.
However, when I try to set them up so that they all run in Outlook, I
receive the following error message:

“One or more rules could not be uploaded to Exchange server and have been
deactivated. This could be because some of the parameters are not supported
or there is insufficient space to store all your rules.â€

The maximum number of rules I can have active seems to be three (3) with
only 58 senders. What can I do to increase the amount of space available for
my rules?

Thank you in advance for your assistance.
THank you for your help RObert

 

[Diane Poremsky [MVP]]

Exchange 2003 and older have a limitation of 32KB storage space. There is
little you can do, other than making the rules as small as possible.

Is there are reason you need rules rather than search folders?

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



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[Roady [MVP]]

You're welcome!

This is not an Outlook limitation.
The maximum amount of rules for Exchange 2003 and previous is 32KB. For
Exchange 2007 this can be up to 256KB.

Consider additional sorting mechanisms like custom views, Search Folders
and
automatic formatting.
See http://www.howto-outlook.com/mail/sortmail.htm

THank you for your help RObert

 

[Ryan Irwin]

The biggest reason I utilize rules is because I have limitations on the size
of my exchange mailbox, but manage dozens of projects simultaneously that
generate tons of emails a day. I need to be able to move the email from my
server-side inbox to multiple pst folders for review/storage when I can.

Search Folders are okay, but do not help me from an organizational
standpoint or mailbox size savings standpoint.

Outlook was great when client-side rules were actuallyu clientside rules.
Any possibility this feature will be returned back to this method?

Exchange 2003 and older have a limitation of 32KB storage space. There is
little you can do, other than making the rules as small as possible.

Is there are reason you need rules rather than search folders?

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I have outlook 2003 SP3 running on an Exchange server (corporate use)
running
on Windows XP Professional
To reduce email in my inbox, I created 10 rules with a total of 168
senders.
They only move emails to other folders and are very simply rules.
However, when I try to set them up so that they all run in Outlook, I
receive the following error message:

“One or more rules could not be uploaded to Exchange server and have been
deactivated. This could be because some of the parameters are not
supported
or there is insufficient space to store all your rules.â€

The maximum number of rules I can have active seems to be three (3) with
only 58 senders. What can I do to increase the amount of space available
for
my rules?

Thank you in advance for your assistance.