Outlook Public Folders

[Guest]

We have a need to set up some public folders for multiple departments to be
able to access and use. Our Engineering Dept has a main folder with 3
sub-folders. The sub-folders also have sub-folders and within the last
sub-folders are the actual e-mail addresses that users may want to contact.
Example: Engineering Contacts with Customers as the sub-folder and
sub-folders with company names, which may have from 1 to 10 individual e-mail
addresses as contacts. How can I get these set up so people can use them
without cluttering up our Global Address Book, which has all of our internal
users listed? We would not send a message to the entire group, it would be
just 1 or more individuals.
Thanks.

 

[Diane Poremsky [MVP]]

It would be easiest for the people who need the addresses to add the folder
as a contacts folder.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[Guest]

We are hoping to maintain these "contacts" in one place so anyone that needs
access would have the current addresses. Once someone copies and makes a
contact list, then it is no longer maintainable in just one place. I didn't
dream this up, but have to figure out a way to get it implemented and working
the way the users want. This is Outlook 2000. Is there a better way than
public folders?
Thanks.
--
Norm

It would be easiest for the people who need the addresses to add the folder
as a contacts folder.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

We have a need to set up some public folders for multiple departments to
be
able to access and use. Our Engineering Dept has a main folder with 3
sub-folders. The sub-folders also have sub-folders and within the last
sub-folders are the actual e-mail addresses that users may want to
contact.
Example: Engineering Contacts with Customers as the sub-folder and
sub-folders with company names, which may have from 1 to 10 individual
e-mail
addresses as contacts. How can I get these set up so people can use them
without cluttering up our Global Address Book, which has all of our
internal
users listed? We would not send a message to the entire group, it would be
just 1 or more individuals.
Thanks.

 

[Diane Poremsky [MVP]]

Right click on the folder and choose properties, then Outlook address book
and add a check. each user who needs it will need to do this - I don't know
of a way to automate it easily.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

We are hoping to maintain these "contacts" in one place so anyone that
needs
access would have the current addresses. Once someone copies and makes a
contact list, then it is no longer maintainable in just one place. I
didn't
dream this up, but have to figure out a way to get it implemented and
working
the way the users want. This is Outlook 2000. Is there a better way than
public folders?
Thanks.
--
Norm

It would be easiest for the people who need the addresses to add the
folder
as a contacts folder.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

We have a need to set up some public folders for multiple departments
to
be
able to access and use. Our Engineering Dept has a main folder with 3
sub-folders. The sub-folders also have sub-folders and within the last
sub-folders are the actual e-mail addresses that users may want to
contact.
Example: Engineering Contacts with Customers as the sub-folder and
sub-folders with company names, which may have from 1 to 10 individual
e-mail
addresses as contacts. How can I get these set up so people can use
them
without cluttering up our Global Address Book, which has all of our
internal
users listed? We would not send a message to the entire group, it would
be
just 1 or more individuals.
Thanks.

 

[Brian Tillman]

We are hoping to maintain these "contacts" in one place so anyone
that needs access would have the current addresses. Once someone
copies and makes a contact list, then it is no longer maintainable in
just one place. I didn't dream this up, but have to figure out a way
to get it implemented and working the way the users want. This is
Outlook 2000. Is there a better way than public folders?

Put the addresses in the Global Address LIst.

 

[Guest]

I don't get an option for Outlook Address Book when I right click on the
folder. I get General, Web Sharing, Sharing & Permissions. I don't have an
Outlook Address Book option when I access via System Manager either.
In response to Brian Tillman - We don't want to clutter up the Global
Address Book with all of these contacts.
Thanks.
--
Norm

Right click on the folder and choose properties, then Outlook address book
and add a check. each user who needs it will need to do this - I don't know
of a way to automate it easily.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

We are hoping to maintain these "contacts" in one place so anyone that
needs
access would have the current addresses. Once someone copies and makes a
contact list, then it is no longer maintainable in just one place. I
didn't
dream this up, but have to figure out a way to get it implemented and
working
the way the users want. This is Outlook 2000. Is there a better way than
public folders?
Thanks.
--
Norm

It would be easiest for the people who need the addresses to add the
folder
as a contacts folder.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


We have a need to set up some public folders for multiple departments
to
be
able to access and use. Our Engineering Dept has a main folder with 3
sub-folders. The sub-folders also have sub-folders and within the last
sub-folders are the actual e-mail addresses that users may want to
contact.
Example: Engineering Contacts with Customers as the sub-folder and
sub-folders with company names, which may have from 1 to 10 individual
e-mail
addresses as contacts. How can I get these set up so people can use
them
without cluttering up our Global Address Book, which has all of our
internal
users listed? We would not send a message to the entire group, it would
be
just 1 or more individuals.
Thanks.