Outlook Contacts is not indexing the "notes" field.

[gmsully]

I am using office 2007 and Vista.
The search function does not search the notes section. Is there a fix to this?

I have found some other threads that don't seem to come up with a solution.

I have already re-indexed and did an outlook repair. Neither produced any
results.

Any held would be appreciated.

 

[Russ Valentine [MVP-Outlook]]

Use Advanced Find.

 

[Diane Poremsky [MVP]]

did you rebuild the index?
http://www.slipstick.com/outlook/ol2007/contactsearch.htm

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[Russ Valentine [MVP-Outlook]]

I thought he said he did. Instant Search has worked fine for me on the Notes
field in current builds, but it didn't in earlier ones. When IS has failed,
Advanced Find has still worked.
--
Russ Valentine
[MVP-Outlook]

did you rebuild the index?
http://www.slipstick.com/outlook/ol2007/contactsearch.htm

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I am using office 2007 and Vista.
The search function does not search the notes section. Is there a fix to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither produced any
results.

Any held would be appreciated.

 

[gmsully]

Yes,
I also did a "repair", neither has worked.

did you rebuild the index?
http://www.slipstick.com/outlook/ol2007/contactsearch.htm

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I am using office 2007 and Vista.
The search function does not search the notes section. Is there a fix to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither produced any
results.

Any held would be appreciated.

 

[gmsully]

Hi Russ,
Thanks for the response, but I am way past "advanced find". The notes
section does not appear to be index and no results are being displayed.

Yes, I did rebuild the index. Still no results.

Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]

I am using office 2007 and Vista.
The search function does not search the notes section. Is there a fix to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither produced any
results.

Any held would be appreciated.

 

[Russ Valentine [MVP-Outlook]]

Please clarify your statement. Advanced Find does not use the Index and
works fine even when IS does not. I've never seen anyone able to reproduce
your claim.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for the response, but I am way past "advanced find". The notes
section does not appear to be index and no results are being displayed.

Yes, I did rebuild the index. Still no results.

Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]

I am using office 2007 and Vista.
The search function does not search the notes section. Is there a fix
to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither produced
any
results.

Any held would be appreciated.

 

[gmsully]

Hi Russ,
Advanced find does work, but is not searching the notes section. I am unable
to find anything within the notes section. I have rebuilt the index and also
did a repair.

For some reason, I think the notes section is not being indexed. Is there a
way to force it to be indexed?

Any suggestions......

Please clarify your statement. Advanced Find does not use the Index and
works fine even when IS does not. I've never seen anyone able to reproduce
your claim.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Thanks for the response, but I am way past "advanced find". The notes
section does not appear to be index and no results are being displayed.

Yes, I did rebuild the index. Still no results.

Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]
I am using office 2007 and Vista.
The search function does not search the notes section. Is there a fix
to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither produced
any
results.

Any held would be appreciated.

 

[gmsully]

Hi Russ,
My contacts were migrated from an earlier version of Outlook. (2003) How do
I tell how old my versiion of outlook is?

Would it be helpful if I exported the contacts out to an excel file, pst or
something similar and then re-import them?

Again, let's not confuse Advanced Find with indexing and Instant Search.
For me, Advanced Find has always worked, even in the Notes field. I cannot
reproduce an instance where it does not. The only possibility that comes to
mind here is that your Contacts may have been created in an earlier version
of Outlook and migrated incorrectly. That, in theory, might prevent the
field from being searched, but that is just a WAG.
I have encountered a problem where Instant Search fails to find information
in the Notes field, especially in the beta and early builds of Outlook 2007.
However, for me and most others, current versions work when the index has
been rebuilt.
--
Russ Valentine
[MVP-Outlook]

Hi Russ,
Advanced find does work, but is not searching the notes section. I am
unable
to find anything within the notes section. I have rebuilt the index and
also
did a repair.

For some reason, I think the notes section is not being indexed. Is there
a
way to force it to be indexed?

Any suggestions......

Please clarify your statement. Advanced Find does not use the Index and
works fine even when IS does not. I've never seen anyone able to
reproduce
your claim.
--
Russ Valentine
[MVP-Outlook]
Hi Russ,
Thanks for the response, but I am way past "advanced find". The notes
section does not appear to be index and no results are being displayed.

Yes, I did rebuild the index. Still no results.


:

Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]
I am using office 2007 and Vista.
The search function does not search the notes section. Is there a
fix
to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither
produced
any
results.

Any held would be appreciated.

 

[gmsully]

That is the version that I have. Any other suggestions?

Help About tells you your version. 12.0.6316.5000 is current.
Exporting and importing will likely do nothing to your Notes field.

--
Russ Valentine
[MVP-Outlook]

Hi Russ,
My contacts were migrated from an earlier version of Outlook. (2003) How
do
I tell how old my versiion of outlook is?

Would it be helpful if I exported the contacts out to an excel file, pst
or
something similar and then re-import them?

Again, let's not confuse Advanced Find with indexing and Instant Search.
For me, Advanced Find has always worked, even in the Notes field. I
cannot
reproduce an instance where it does not. The only possibility that comes
to
mind here is that your Contacts may have been created in an earlier
version
of Outlook and migrated incorrectly. That, in theory, might prevent the
field from being searched, but that is just a WAG.
I have encountered a problem where Instant Search fails to find
information
in the Notes field, especially in the beta and early builds of Outlook
2007.
However, for me and most others, current versions work when the index has
been rebuilt.
--
Russ Valentine
[MVP-Outlook]
Hi Russ,
Advanced find does work, but is not searching the notes section. I am
unable
to find anything within the notes section. I have rebuilt the index and
also
did a repair.

For some reason, I think the notes section is not being indexed. Is
there
a
way to force it to be indexed?

Any suggestions......

:

Please clarify your statement. Advanced Find does not use the Index
and
works fine even when IS does not. I've never seen anyone able to
reproduce
your claim.
--
Russ Valentine
[MVP-Outlook]
Hi Russ,
Thanks for the response, but I am way past "advanced find". The
notes
section does not appear to be index and no results are being
displayed.

Yes, I did rebuild the index. Still no results.


:

Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]
I am using office 2007 and Vista.
The search function does not search the notes section. Is there a
fix
to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither
produced
any
results.

Any held would be appreciated.

 

[shrinivas]

Hi Russ
i am using mailmerge for contacts. I do not get indexing when I use category
wise. When I am using advanced find it shows alphabetical order. But in
advanced find how can I use mailmerge. Please help me.
--
With warm regards,

Shri

Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]

I am using office 2007 and Vista.
The search function does not search the notes section. Is there a fix to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither produced any
results.

Any held would be appreciated.

 

[Russ Valentine [MVP-Outlook]]

You cannot use Advanced Find for a mail merge, nor do you need to.
Just use the "By Category" view of your Contacts and perform the merge to
the selected category.
--
Russ Valentine
[MVP-Outlook]

Hi Russ
i am using mailmerge for contacts. I do not get indexing when I use
category
wise. When I am using advanced find it shows alphabetical order. But in
advanced find how can I use mailmerge. Please help me.
--
With warm regards,

Shri

Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]

I am using office 2007 and Vista.
The search function does not search the notes section. Is there a fix
to
this?

I have found some other threads that don't seem to come up with a
solution.

I have already re-indexed and did an outlook repair. Neither produced
any
results.

Any held would be appreciated.