Outlook 2007 - A Few Questions.


J

JoshuaD

I'm in charge of administering a small office. We've got about 6 users
and a server.

The office was previously using hotmail for it's mailing and an
antiquated word document for it's calander.

I'm looking to move the office over to outlook and I'd like to be able
to use all of outlooks features, but here are some of our higher
priorities:

1) Shared Calendars
2) Shared Tasks
3) Shared Category Colorings (I may want to create new categories in
the future with new colors without having to go around to every
computer to propagate the changes.)

Here are my questions:

1) It looks like hotmail doesn't support shared tasks or contacts. Is
it possible to use Hotmail as an email server while using exchange as a
calander/tasks/contacts server and have the two accounts merge
seamlessly in outlook?

2) Is there anyway to remove the default task views in Outlook 2007? I
have about 3 views that the office will need to use regularly, and
another one or two I will use rarely. The rest I would like to get rid
of, since they'll just cause confusion for everyone. Is there anyway to
do this? I don't mind manually editing files if necessary, as long as I
can get the result I want in the end.

3) Is there a way to share category colorings over the network, through
exchange or otherwise? I would like for the entire office to have
coordinated category colors.

4) Is there any way to do legal billing through outlook?
 
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D

Diane Poremsky [MVP]

You need exchange or a 3rd party utility to share calendar and contacts.
See http://slipstick.me/share

1. Yeah. I'd probably POP the hotmail into the exchange mailbox, get my own
domain and use Exchange for sending. This gives you a more professional
looking reply address.

2. No, they can't be deleted.

3. Not without a 3rd party utility or some effort on your part to get
everyone's categories and colors set up.

4. As in time tracking? Sure, with a 3rd party utility. See
http://www.slipstick.com/AddIns/calendar_billing.asp for a list.

--

Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34
 
B

Ben M. Schorr, MVP

Just to add on to Diane's reply...I'd probably drop Hotmail entirely and
move your e-mail over to your own domain. If you've already got an Exchange
server you'll be a LOT happier using Exchange for e-mail natively, than
trying to use Exchange as POP-middleware to Hotmail accounts.

Plus, sending/receiving mail on your custom domain (as opposed to
"(e-mail address removed)") looks a lot more professional.

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com/outlook.html
Author: The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/ol4law-amazon

Diane Poremsky said:
You need exchange or a 3rd party utility to share calendar and contacts.
See http://slipstick.me/share

1. Yeah. I'd probably POP the hotmail into the exchange mailbox, get my
own domain and use Exchange for sending. This gives you a more
professional looking reply address.

2. No, they can't be deleted.

3. Not without a 3rd party utility or some effort on your part to get
everyone's categories and colors set up.

4. As in time tracking? Sure, with a 3rd party utility. See
http://www.slipstick.com/AddIns/calendar_billing.asp for a list.

--

Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

JoshuaD said:
I'm in charge of administering a small office. We've got about 6 users
and a server.

The office was previously using hotmail for it's mailing and an
antiquated word document for it's calander.

I'm looking to move the office over to outlook and I'd like to be able
to use all of outlooks features, but here are some of our higher
priorities:

1) Shared Calendars
2) Shared Tasks
3) Shared Category Colorings (I may want to create new categories in
the future with new colors without having to go around to every
computer to propagate the changes.)

Here are my questions:

1) It looks like hotmail doesn't support shared tasks or contacts. Is
it possible to use Hotmail as an email server while using exchange as a
calander/tasks/contacts server and have the two accounts merge
seamlessly in outlook?

2) Is there anyway to remove the default task views in Outlook 2007? I
have about 3 views that the office will need to use regularly, and
another one or two I will use rarely. The rest I would like to get rid
of, since they'll just cause confusion for everyone. Is there anyway to
do this? I don't mind manually editing files if necessary, as long as I
can get the result I want in the end.

3) Is there a way to share category colorings over the network, through
exchange or otherwise? I would like for the entire office to have
coordinated category colors.

4) Is there any way to do legal billing through outlook?
 
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Advertisements

D

Diane Poremsky [MVP]

Right, the goal is to dump hotmail. I'd keep it only to check from mail
from people who don't know the address changed.

--

Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Ben M. Schorr said:
Just to add on to Diane's reply...I'd probably drop Hotmail entirely and
move your e-mail over to your own domain. If you've already got an
Exchange server you'll be a LOT happier using Exchange for e-mail
natively, than trying to use Exchange as POP-middleware to Hotmail
accounts.

Plus, sending/receiving mail on your custom domain (as opposed to
"(e-mail address removed)") looks a lot more professional.

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com/outlook.html
Author: The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/ol4law-amazon

Diane Poremsky said:
You need exchange or a 3rd party utility to share calendar and contacts.
See http://slipstick.me/share

1. Yeah. I'd probably POP the hotmail into the exchange mailbox, get my
own domain and use Exchange for sending. This gives you a more
professional looking reply address.

2. No, they can't be deleted.

3. Not without a 3rd party utility or some effort on your part to get
everyone's categories and colors set up.

4. As in time tracking? Sure, with a 3rd party utility. See
http://www.slipstick.com/AddIns/calendar_billing.asp for a list.

--

Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

JoshuaD said:
I'm in charge of administering a small office. We've got about 6 users
and a server.

The office was previously using hotmail for it's mailing and an
antiquated word document for it's calander.

I'm looking to move the office over to outlook and I'd like to be able
to use all of outlooks features, but here are some of our higher
priorities:

1) Shared Calendars
2) Shared Tasks
3) Shared Category Colorings (I may want to create new categories in
the future with new colors without having to go around to every
computer to propagate the changes.)

Here are my questions:

1) It looks like hotmail doesn't support shared tasks or contacts. Is
it possible to use Hotmail as an email server while using exchange as a
calander/tasks/contacts server and have the two accounts merge
seamlessly in outlook?

2) Is there anyway to remove the default task views in Outlook 2007? I
have about 3 views that the office will need to use regularly, and
another one or two I will use rarely. The rest I would like to get rid
of, since they'll just cause confusion for everyone. Is there anyway to
do this? I don't mind manually editing files if necessary, as long as I
can get the result I want in the end.

3) Is there a way to share category colorings over the network, through
exchange or otherwise? I would like for the entire office to have
coordinated category colors.

4) Is there any way to do legal billing through outlook?
 

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