Outlook 2000 - XP PROF OS - Multiple users

[kch105]

I have set up 3 users in XP for myself, my wife, & my daughter. Each is
password protected. We each have a unique email address with our ISP.
After setting up the users, I imported all my email files & messages
from my idenity in Outlook Express into Outlook while logged into XP
under my admin. user ID.

When setting up my wife's Outlook, while logged in under her user ID, I
cannot see my email address under "ACCOUNTS" & likewise, when logged in
under my ID I can't see her's. However, all of my folders & messages
appeared in her account. If I delete a folder while logged in under her
user ID, it will be gone from my Outlook folders when I log in under my
user ID. If I create a folder while logged in under my user ID, it
appears in Outlook when logged in as her.

I'm trying to get to the point where we all have our own Outlook
screens with our own private folders. I've tried allowing my wife to be
an admin also (she wasn't set up with admin rights in the beginning).
Mail Support is set to Internet Mail Only, not Corporate or Workgroup.

Outlook.pst is located at c:\windows\application
data\microsoft\outlook.

I know just enough to be dangerous - any help here is appreciated!

Thanks....

 

[Dave Mills]

I have set up 3 users in XP for myself, my wife, & my daughter. Each is
password protected. We each have a unique email address with our ISP.
After setting up the users, I imported all my email files & messages
from my idenity in Outlook Express into Outlook while logged into XP
under my admin. user ID.

When setting up my wife's Outlook, while logged in under her user ID, I
cannot see my email address under "ACCOUNTS" & likewise, when logged in
under my ID I can't see her's. However, all of my folders & messages
appeared in her account. If I delete a folder while logged in under her
user ID, it will be gone from my Outlook folders when I log in under my
user ID. If I create a folder while logged in under my user ID, it
appears in Outlook when logged in as her.

I'm trying to get to the point where we all have our own Outlook
screens with our own private folders. I've tried allowing my wife to be
an admin also (she wasn't set up with admin rights in the beginning).
Mail Support is set to Internet Mail Only, not Corporate or Workgroup.

Outlook.pst is located at c:\windows\application
data\microsoft\outlook.

If this path is correct it is your problem. Outlook should have
different PST file for each user. Usually in folder
C:\Documents and Settings\%username%\Local Settings\Application
Data\Microsoft\Outlook

 

[Kevinch]

That is the path - but the file also exists at all 3 C:\Documents and
Settings\%username%\Local Settings\Application Data\Microsoft\Outlook
locations too.

Is there anyway I can default the program to look at those locations
for each user?

 

[Brian Tillman]

That is the path - but the file also exists at all 3 C:\Documents and
Settings\%username%\Local Settings\Application Data\Microsoft\Outlook
locations too.

Then they are different files, despite their names.

Is there anyway I can default the program to look at those locations
for each user?

By default, Outlook should create new PSTs in the
%UserProfile%\Local Settings\Application Data\Microsoft\Outlook folder.
Each person should use the Mail applet in Control Panel to make sure their
Outlook points to the correct PST. The one you named (not in this post, but
in your prior one) sounds like you upgraded from Windows 98

With Outlook closed in everyone's account, rename the Outlook.pst currently
in your Windows user profile and the rename the one in the C:\Windows\...
folder back to your Windows user profile. It doesn't have to be in the
....\Application\Microsoft\Outlook folder, but it should be in your own user
profile. Start Outlook and when it complains that it can't find the
folders, browse to where you moved them, select them and click OK. Your
Outlook should be back to normal.

Now, go to each person's login and create a mail profile for them that
points to a PST in their own Windows user profile path.

Off-topic, but as one father to another - monitor your daughter's
mail.regularly, depending on her age, of course. A minor child should not
have his or her own mailbox that you can't access.

 

[Kevinch]

Brian - thank you!

It worked - although it took some time, as for a while there when
opening Outlook I had 3 identical sets of folders & wasn't able to
delete any! Oddly enough, there were different outlook.pst files & some
duplicate files in different directories on my PC. Finally though, I
was able to identify 1 copy that had all my imported messages & folders
from Outlook Express & another that simply contained the standard
folders that Outlook creates, which was copied to my wife's &
daughter's directories. (My wife & daughter used to keep all mail
messages on their respective msn.com web mailboxes; I was the only one
using OE).

You mentioned it looked like I upgraded from 98. Close, but not quite -
I upgraded from ME.

On the topic of monitoring my daughter's mail, I'd love to - but at 24
years old I don't think she'll deal well with me trying to put some
parental controls on her messages! I'm trying to do just that
concerning the guy she is dating & I'm not getting very far.

Again thank you very much for taking the time out to help me!

Regards,

Kevin