Multiple users in Outlook

[Guest]

My wife and I share our home computer, with two separate user profiles in
WinXP. On our old computer, I set up folders, etc. in the two profiles, and
we shared everything in Outlook. We both saw the same emails, calendar,
contacts, etc. On the new computer, I can't seem to get it set up to do that.
If she receives email, it only appears in "her" Outlook, and when I go into
the program under my profile, I don't see it.

How can I do this again? I must have forgotten something in the setup of the
new computer...

 

[Sue Mosher [MVP-Outlook]]

You both need to be using the same .pst file, which may require moving it to
a location you can access under both accounts. See
http://www.slipstick.com/config/movepst.htm

 

[Brian Tillman]

My wife and I share our home computer, with two separate user
profiles in WinXP. On our old computer, I set up folders, etc. in the
two profiles, and we shared everything in Outlook. We both saw the
same emails, calendar, contacts, etc. On the new computer, I can't
seem to get it set up to do that. If she receives email, it only
appears in "her" Outlook, and when I go into the program under my
profile, I don't see it.

How can I do this again? I must have forgotten something in the setup
of the new computer...

Close Outlook. Assuming you have your Personal Folders File located in the
default folder, in your Windows account, copy %UserProfile%\Local
Settings\Application Data\Microsoft\Outlook\yourfolders.pst (where
"yourfolders" is, of course, the name you gave to your PST) to a shared
folder. One such might be Shared Documents\Outlook (if you create it).
Start Outlook. It will complain that it can't find the PST and give you a
browse window. Browse to the new ocation of your PST, select it, and click
OK. Outlook will open and look just like it did. Close it again.

In your wife's account, rename her PST (it should be in the same place
[unless she put it elsewhere], only in her Windows profile, but if you use
the %UserProfile% environment variable, you won't have to know it's real
path) and start Outlook. When it complains, browse to the location of the
shared PST, select it, and click OK. Now her Outlook will be using the same
PST as yours. If there are messages, contacts, or other items in her old
PST that she wants, open the old PST with File>Open>Outlook Data File (or
Personal Folders File, depending on your version), browse to the old PST
(which you or she renamed), select it, and click OK. Now she can move the
things she wished to keep to the shared PST or she can continue to use that
PST as a private repository for messages she doesn't want in the shared PST.