outlook 2000 -- new custom form, same existing contacts

[Guest]

under tools, my new form is listed---- but it down't show up in the forms
library yet

QUESTION ONE
--- how do I safely (without using code) get my existing 100 contacts info
to be arranged into the new form?

also, should I be exporting ( cut and pasting into excell) all my existing
contacts info for backup first ----- I imagine the answer would be
yes.........

QUESTION 2
((someone in my contacts needs just all her email addresses updated --- she
has mostly accurate data for all the other info with alot of same names/
companies that I have in my database........ can I cut and paste into excell
all the companies names, contact names, and emails ---- send the file to her,
and then she from her excell program imports the new information (clicking
yes to update existing info in her copy of outlook contacts??? ))) she has
an older version- non-updated email addresses--- of the same data we'r
working on --- also she has updated addresses fields tho

 

[Hollis D. Paul]

under tools, my new form is listed---- but it down't show up in the forms
library yet

A form should not be published in more than one place. If it is showing up
in your tools list, that means you published it to that folder. It will not
show up in the forms library, as if by magic. You have to use the forms
manager to move it there.

From the folder in which it appears in the tools list, right-click the
folder, choose properties and then click the Forms tab, which contains the
Forms manager. Point the source control at your current folder and select
the forms. Point the destination control at the forms library where you
want it, and click the arrow to move it across.

Presuming you want to use the Exchange Organizational Forms Library, make
sure the Exchange Admin has given you permission to write to it before you
attempt to move it.

Hollis D. Paul [MVP - Outlook]
Mukilteo, WA USA

 

[Guest]

Thanks for the prompt reply --- my form is now showing up under the
"contacts" forms in the standard web forms library..... I think I published
the finalized version there............
I work for a small nonprofit group for pastors and outreach organization
leaders who meet once monthly as well as have an annual "love your city"
churches responding to neibourhood needs (free pop/ bbqs/ repair roofs/ clean
up yards) event......so need distribution centers for promo items, ect ...
comprehensive new form
I have permission from our Tech person to change all our contacts to this
form..... we'v backed up the hard-drive to cds, saved existing format of
contacts to excell files

so objectives..KEEPING IN MIND I'M USING OUTLOOK/ MICROSOFT OFFICE 2000..
#1 - to achive a more streamlined approach for recording the subscriptions
to the once monthly email that goes out detailing the upcoming meeting......
and for recruiting and organizing the existing contacts, and new schools who
wish to participate in our once yearly event

#2 - to safely "migrate" all existing contacts/ info (I believe it is on
the default form provided by outlook) to my new form
- so far the only way i'v seen on the internet is to use Outlook 2000
Existing Items Converter
http://www.microsoft.com/office/orkarchive/2000ddl.htm#ConvPack
which the above page now says has been taken off the downloads page because
of security issues........
so now I'm lost.......
Thanks for your help on the previous issue............. can u help me with
this one?

 

[Guest]

I just talked to our tech people........ they aren't experienced in coding
stuff, so they wouldn't be comfortable (ie don't want to --- sort of against
operational policy/ way they do things) adding actual code to the programming
of out lok --- ie adding macros or anything like that

any way that the conversion of the forms can take place otherwise.......
like... should I just modify the existing default form, but save it under
another name??? will that work........ (i'm guessing not...... because it
would be a DIFFERENT form....... but maybe instead of having the changes
existing in an altogether different area of outlook.....and the hassels of
moving the new "entity" around......)

Thanks for the prompt reply --- my form is now showing up under the
"contacts" forms in the standard web forms library..... I think I published
the finalized version there............
I work for a small nonprofit group for pastors and outreach organization
leaders who meet once monthly as well as have an annual "love your city"
churches responding to neibourhood needs (free pop/ bbqs/ repair roofs/ clean
up yards) event......so need distribution centers for promo items, ect ...
comprehensive new form
I have permission from our Tech person to change all our contacts to this
form..... we'v backed up the hard-drive to cds, saved existing format of
contacts to excell files

so objectives..KEEPING IN MIND I'M USING OUTLOOK/ MICROSOFT OFFICE 2000..
#1 - to achive a more streamlined approach for recording the subscriptions
to the once monthly email that goes out detailing the upcoming meeting......
and for recruiting and organizing the existing contacts, and new schools who
wish to participate in our once yearly event

#2 - to safely "migrate" all existing contacts/ info (I believe it is on
the default form provided by outlook) to my new form
- so far the only way i'v seen on the internet is to use Outlook 2000
Existing Items Converter
http://www.microsoft.com/office/orkarchive/2000ddl.htm#ConvPack
which the above page now says has been taken off the downloads page because
of security issues........
so now I'm lost.......
Thanks for your help on the previous issue............. can u help me with
this one?

Presuming you want to use the Exchange Organizational Forms Library, make
sure the Exchange Admin has given you permission to write to it before you
attempt to move it.

Hollis D. Paul [MVP - Outlook]
Mukilteo, WA USA

 

[Hollis D. Paul]

I just talked to our tech people........ they aren't experienced in coding
stuff, so they wouldn't be comfortable (ie don't want to --- sort of against
operational policy/ way they do things) adding actual code to the programming
of out lok --- ie adding macros or anything like that

any way that the conversion of the forms can take place otherwise.......
like... should I just modify the existing default form, but save it under
another name??? will that work........ (i'm guessing not...... because it
would be a DIFFERENT form....... but maybe instead of having the changes
existing in an altogether different area of outlook.....and the hassels of
moving the new "entity" around......)

Go to www.outlookcode.com and search on "default form" and you will find in the
results set an entry for a page that says something like "how to change the
default form to your form, and then how to make all old forms use your new
form". You use a utility. No coding involved.

What you and the your IT team (and I use that term loosely) are missing is the
fact that Outlook splits the form definition from the data item, and saves them
in two different places. So, which you see a folder display of contact items,
what you are seeing is a list of data objects. There is no form content in
those data items. Instead, one field contains the name of the form that is used
to display the data object. When you double click on one of those contact
items, it moves the data fields into memory, finds the form's name field, and
goes looking for a published form of that name. When it finds the form
definition, then it creates a screen object and marries the name and the data
fields into one object that exists only on the screen--sort of like the one
person that is created when two people are married in a Christian marriage
ceremony. Except this screen object can never get off the screen, unless it is
scraped by a capture utility--but that is beside the point. It doesn't dash up
the aisle to sign the state's marriage license form, etc.

So, by use of the utility, you can change all existing data items to be
displayed with your new form. You just have to publish your form to a place
where the utility can find it--like the Exchange Organization Forms Library, if
you are on an Exchange system, of your personal Forms Library if you are using a
pst, or your Inbox.

Hollis D. Paul [MVP - Outlook]
Mukilteo, WA USA