Need help placing photos in newsletter

[MaryL]

I'm still trying to work my way through Word (long-time WordPerfect user but
new to Word) and set up our church newsletter. I keep running into problems
because of the unique characteristics of what I am trying to do. I scanned
a pen-and-ink drawing of the church for the top and created 3 columns for
the basic newsletter. I used a page break and continuous section break to
place a full-size table on the following page.

Can you help with the following?
(1) I would like to be able to place a photo *below* the columns but have it
extend across the columns. In fact, I would like to be able to re-size it
without distorting the photo ("maintain proportions" would be the
WordPerfect term). I can't find any way to do this. I have tried placing
it in a text box, but I can't seem to change the text box itself. Only the
photo changes, and the proportions are distorted since I did not find a
function to "change size." I also experimented with pasting a photo and
then using borders. Same problem! To complicate matters, I would also like
to include text under the photo but within the box or borders. Can someone
help me do this?

(2) After entering a page break or continuous break, how can I move the
cursor to the *right* side of the break and continue from that point?

I am using Office 2007 and Vista Home Premium. Incidentally, I bought two
Office manuals but they have not been of much help -- too little space is
devoted to Word. So, I ordered a Word manual from amazon.com and hope that
will help.

Thanks,
MaryL

 

[Suzanne S. Barnhill]

1. You need to create a single-column section for the picture; this will
require two section breaks, but if you enter a single empty paragraph
(between two sections of multi-column text) and format it as one column,
Word will take care of inserting the breaks for you, and you can then insert
the picture in that paragraph.

2. Theoretically, if you drag a corner of the picture (instead of a side),
it will be resized without changing the aspect ratio, but I'm not convinced
of this. A better approach is to change the size through a dialog (Format
Picture in Word 2003 and earlier). In Word 2007, click on the dialog
launcher in the bottom right corner of the Size group on the Picture Tools
Format tab to open the Size dialog. Change the setting for height or width,
and, assuming that "Lock aspect ratio" is checked (as it is by default), the
other dimension will change accordingly.

You can insert a picture and caption in a text box, frame, or table cell and
apply borders to that.

Note that text wrapping behaves differently depending on whether you insert
a single-column section (columns will wrap above the picture) or insert a
full-width text box or frame (columns will continue below the picture and
then wrap back to the top of the page).

 

[JoAnn Paules]

Any chance you also have Publisher on your computer?

 

[MaryL]

Thanks, Suzanne. That worked perfectly.

You really have given me a lot of help, and I appreciate it.

MaryL

 

[MaryL]

No, I don't have Publisher. However, that would not help because I am
trying to use a program that the church secretary can also use. The irony
is that I am a long-time WordPerfect user. I am so familiar with that
program that I could easily do all these things, but the church has Word
2003, so I am trying to do something that will help them. It will be easier
once I get everything set up because I only have this one task to do in
Word.

I finished the first "edition" this afternoon, and it really looks good. I
hope I don't run into too many additonal glitches as the weeks pass. I did
experiment by doing some of it in WP and saving to Word, but -- just as I
expected -- a lot of the formatting was changed or lost.

MaryL

 

[Suzanne S. Barnhill]

Glad that worked for you.

 

[Suzanne S. Barnhill]

I assume you've taken the precaution of making sure that your document is in
Word 97-2003 format from the get-go. If this is the only job you'll be doing
with Word 2007, you may want to make that your default file format.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

No, I don't have Publisher. However, that would not help because I am
trying to use a program that the church secretary can also use. The irony
is that I am a long-time WordPerfect user. I am so familiar with that
program that I could easily do all these things, but the church has Word
2003, so I am trying to do something that will help them. It will be
easier once I get everything set up because I only have this one task to
do in Word.

I finished the first "edition" this afternoon, and it really looks good.
I hope I don't run into too many additonal glitches as the weeks pass. I
did experiment by doing some of it in WP and saving to Word, but -- just
as I expected -- a lot of the formatting was changed or lost.

MaryL

Any chance you also have Publisher on your computer?

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"

 

[MaryL]

Thanks, Suzanne. Yes, I did make Word 97-2003 my default file format.

MaryL

I assume you've taken the precaution of making sure that your document is
in Word 97-2003 format from the get-go. If this is the only job you'll be
doing with Word 2007, you may want to make that your default file format.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

No, I don't have Publisher. However, that would not help because I am
trying to use a program that the church secretary can also use. The
irony is that I am a long-time WordPerfect user. I am so familiar with
that program that I could easily do all these things, but the church has
Word 2003, so I am trying to do something that will help them. It will
be easier once I get everything set up because I only have this one task
to do in Word.

I finished the first "edition" this afternoon, and it really looks good.
I hope I don't run into too many additonal glitches as the weeks pass. I
did experiment by doing some of it in WP and saving to Word, but -- just
as I expected -- a lot of the formatting was changed or lost.

MaryL

Any chance you also have Publisher on your computer?

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"