Meeting Requests do not appear as Tentative

[Chris]

Desktop Environment: Windows XP, Outlook 2003 SP1, One person set as
delegate
Server Environment: Windows 2000 Server, Exchange 2000 Standard

Issue: When someone sends a meeting request to the user it does not
appear as "Tentative" on the calendar until after the item is opened.
Other meeting attendees will have their calendars automatically marked
"Tentative" when the meeting is booked. This is causing double
bookings and missed appointments, as you could imagine. AFAIK, it only
happens to this one particular person.

Thanks for the help!
Chris

 

[jmlyle]

Here is my amswer on this topic from another forum:

What is supposed to happen is this: A meeting request comes in to you

inbox. The "sniffer" process will, at some point, see the request and
put a Tentative item on your calendar. At a later time, you can make
your response choice about the request from either the email request o

from the calendar item. The preferred method is to respond from the
email request, because that will appropriately notify the meeting
organizer.

The only thing that I know of that disrupts this process is whe
someone
has set up a rule which moves meeting requests to another folde
besides
the inbox. In this case, the sniffer won't get a chance to see the
request, because it only scans the inbox. A rule could do this if it i

set up to move "All messages from John to the John folder," fo
example.
In this case, when John sends a meeting request, it will get moved ou

of the Inbox, and not added tentatively to the calendar by th
sniffer.

A way around this could be to add a rule at the top of the Rules list
which would:

"Apply this rule after the message arrives
uses the Meeting Request form
stop processing more rules"

When this rule is applied first, all meeting requests will stay in
the Inbox


-
jmlyl

 

[Gracie Smith via OfficeKB.com]

Try running these Outlook switches:

"C:\Program Files\Microsoft Office\Office10\Outlook.exe" /Cleanreminders

"C:\Program Files\Microsoft Office\Office10\Outlook.exe" /Sniff

Then send a test meeting to your users and wait 5 minutes or so. It should show up as tentative on their calendars even though the user has not opened the meeting notice. See if that helps and don't forget to get out of Outlook and then back in if necessary.

Gracie

PS: I'm really surprised to see SOOO many threads complaining about this issue which seems to affect Outlook 2000-2003 and yet there isn't any Knowledge Base article on Microsoft.com to be found?

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