Large Document and Styles

[Ratcliff]

Hello All,

I have a large text document in Word 2002, about 700 pages, which
needs to be converted to something like XML or placed into InDesign.
The current document has tons (over 100) of styles because the creator
did a WYSIWYG build. I need to get these pared down to one style per
*style* as it were. Does anyone have any suggestions about the best
way to attack this problem? Is there a way to get a printout of every
style in a document with all of it's formats?

Thanks in advance,
Philippa

 

[DeanH]

I don't use 2002 (2000 and 2003) but on the print dialog is there is an
option to "Print what:" Styles option?
This will print out all the details of all the styles within the document.
One question: are the styles look like Body Text + Char, etc?
This indicates, as you suggest, that many manual formatting has been applied.
In 2002 do you have the option to "Track Formatting" under Tools, Options,
Edit?
Is this checked, as these styels can be from this application.
To clear the formatting, and reduce the number of styles, you could use
Ctrl+Spacebar which removes any and all manual formatting from the selected
text, returning to the base style. This is probably the quickest way to
return the document to a "tidier" look. But if the person, however
incorrectly, has applied multi formatting, they probably want this styling.
Best of luck to you and please come back if you have any other questions.
DeanH