IncludeText/Insert File as Link + Numbering

[sarah1234]

Hi there

In Word 2003 I am working on a template ('Base document') to bring in a
number of Procedures from separate files using the Includetext field.

The procedures use a numbered heading style, which numbers correctly in the
base document. However, using normal numbering in the text means that in the
base document with a number of different procedures pulled in, the numbering
won't automatically restart. The numbering in each procedure continues from
the one previous.

How can I set it up so that the numbering restarts? Or so that each time we
use Heading 2, the numbering restarts?

Any thoughts would be greatly appreciated

 

[Stefan Blom]

Restart methods for style-based numbering are discussed in this article:
http://word.mvps.org/faqs/numbering/ListRestartMethods.htm.

Note, however, that if you do not intend to edit the numbering further, you
can "freeze" it, for each affected document: Press Alt+F11 to display the
Visual Basic Editor. Press Ctrl+G to activate the Immediate window. Type:

ActiveDocument.ConvertNumbersToText

and press Enter.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[sarah1234]

Thanks very much for all your help Stefan.

After researching the article plus others, because it is for a template and
due to development time constraints, we have modified the style to have no
numbering and we will number manually.

Thanks again

 

[Stefan Blom]

You are welcome.

Indeed, sometimes manual numbering is the easiest approach, especially for
short, structured documents.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Ember]

Stefan (or anyone really) -
If I chose to go the Alt+F11 then Ctrl+G route, do you know if this would
have to be done everytime the "affected document" was opened?

I ask because I am creating a manual but may not be the only one editing or
adding content to "affected documents" and was wondering if I was going to
have to pass this trick onto anyone else.

Thanks!

 

[Robert M. Franz (RMF)]

Hello Ember

Stefan (or anyone really) -
If I chose to go the Alt+F11 then Ctrl+G route, do you know if this would
have to be done everytime the "affected document" was opened?

no, the VBA command Stefan was referring to converts the numbering to
ordinary text. Word cannot renumber that anymore.

[..]

 

[Suzanne S. Barnhill]

With the caveat that if there is numbering linked to the style, resetting
the paragraph style (Ctrl+Q) will restore the numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Hello Ember

Stefan (or anyone really) - If I chose to go the Alt+F11 then Ctrl+G
route, do you know if this would have to be done everytime the "affected
document" was opened?

no, the VBA command Stefan was referring to converts the numbering to
ordinary text. Word cannot renumber that anymore.

[..]
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/

 

[Ember]

So if someone else went in to edit the document (by adding a step to a
current numbered list) then it would not be numbered? That editor would need
to reset the paragraph, make the addition, then "freeze" the numbering?

Thanks!

Hello Ember

Stefan (or anyone really) -
If I chose to go the Alt+F11 then Ctrl+G route, do you know if this would
have to be done everytime the "affected document" was opened?

no, the VBA command Stefan was referring to converts the numbering to
ordinary text. Word cannot renumber that anymore.

[..]
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/

 

[Suzanne S. Barnhill]

Yes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

So if someone else went in to edit the document (by adding a step to a
current numbered list) then it would not be numbered? That editor would
need
to reset the paragraph, make the addition, then "freeze" the numbering?

Thanks!

Hello Ember

Stefan (or anyone really) -
If I chose to go the Alt+F11 then Ctrl+G route, do you know if this
would
have to be done everytime the "affected document" was opened?

no, the VBA command Stefan was referring to converts the numbering to
ordinary text. Word cannot renumber that anymore.

[..]

Note, however, that if you do not intend to edit the numbering
further, you
can "freeze" it, for each affected document: Press Alt+F11 to display
the
Visual Basic Editor. Press Ctrl+G to activate the Immediate window.
Type:

ActiveDocument.ConvertNumbersToText

and press Enter.

--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/