How to set words to not print

[Guest]

Hi,
I have a couple of word documents, they are basically the same. They are a
lesson, one is the teacher copy and one the student. The teacher copy has
certain words underlined, then in the student copy those words are just
blanks for the student to fill in.

What I need to do is make these one document. I want it so I can print it
sometimes with the words and others have it just print the blanks. So like
if I could make the words some type of fields that I can turn on and off the
printing. Or if I need to do some type of VBA programming, I can do that to.

Any help here would be great.

Thanks,
Michael

 

[Guest]

It is very straight....
just selct the words that you don't want to be printed,
go to Format menu and select Font and then select 'Hidden'.

The only thing that you will have to do is add extra spaces after the hidden
word as at the time of printing Word will skip the 'hidden' words and you may
not actually see a blank space available.

 

[Guest]

That does not work. It just hids the field. I need it to stay on the page.
I want to either have it blank when I go to print, or have a simple something
to click that will blank them all out at once. There can be serveral hundred
that need to be blanked at one time.

 

[Guest]

This works, and you should be able to copy one box and paste throughout, just
changing the words inside it.

For each "answer", create a text box. Set the text box parameters as follows:
Tab Colors & Lines: No colors, no lines
Tab Size: Set the height (you'll have to play with it), for Arial 11pt, a
height of .14" works well.
Tab Layout: In Line With Text
Tab Textbox: Make all margins 0"

After the text box, place two spaces.
Underline the box and 1 space after.

In Tools, Options, Print, turn the Drawing Objects on to print the box, and
off to print only the underline.

 

[Suzanne S. Barnhill]

Apply a specific style to the text you want to be able to print or not
print. Then, when you want to print it, leave the font color as "Automatic."
When you want it not to print, modify the style to have Font Color: White.
Macros can be written/recorded to toggle the font color in the style
definition from White to Automatic and back.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Thanks,
works like a charm.

This works, and you should be able to copy one box and paste throughout, just
changing the words inside it.

For each "answer", create a text box. Set the text box parameters as follows:
Tab Colors & Lines: No colors, no lines
Tab Size: Set the height (you'll have to play with it), for Arial 11pt, a
height of .14" works well.
Tab Layout: In Line With Text
Tab Textbox: Make all margins 0"

After the text box, place two spaces.
Underline the box and 1 space after.

In Tools, Options, Print, turn the Drawing Objects on to print the box, and
off to print only the underline.