How to Perserve Formatting of Paragraph Outline Levels?

[LeslieInNC]

I'm having problems with too many headings displayed in the document map.
Most times (though not all) when I open a doc from SharePoint, it's document
map displays every bit of text that is formatted as other than Normal or
table. I tell the doc map (right-click the blank part of it) to show me only
Heading 1, Heading 2, & Heading 3, but that does not good. The problem is
that somehow this text is being formated as Paragraph Outline Level = Level 1
& all Level 1's appear in the doc map.

To correct the problem I have to run a macro to change all the Paragraph
Outline Levels (except for Headings) from Level 1 to Body Text. BUT the
problem reappears next time I open the doc from SP, even after I have saved
the changes!

Anyone hear of a fix for unrequested Word document map reformatting?

 

[Robert M. Franz (RMF)]

Hello Leslie

I'm having problems with too many headings displayed in the document map.
Most times (though not all) when I open a doc from SharePoint, it's document
map displays every bit of text that is formatted as other than Normal or
table. I tell the doc map (right-click the blank part of it) to show me only
Heading 1, Heading 2, & Heading 3, but that does not good. The problem is
that somehow this text is being formated as Paragraph Outline Level = Level 1
& all Level 1's appear in the doc map.

version of Word and Sharepoint?

Usage of the Document Map has been discouraged in older version because
it actually did seem to "promote" outline levels somewhat spontaneously.
But AFAIK this shouldn't be an issue anymore with, say, Word 2003 or 2007.

There is an older feature that might serve a similar end:

Some Tips and Gotchas for those who are new to Word
http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm

How to save yourself hours by using Outline View properly
http://www.mvps.org/word/FAQs/Formatting/UsingOLView.htm

It would still be interesting to find out whether your troubles come
from somewhere else:

- from a setting in the document to load styles from its template (and
bogus outline levels in these styles), or
- Sharepoint actually changing something to the document.

Both seem rather unlikely, though. Worth to look into Sharepoint
newsgroups maybe.

To correct the problem I have to run a macro to change all the Paragraph
Outline Levels (except for Headings) from Level 1 to Body Text. BUT the
problem reappears next time I open the doc from SP, even after I have saved
the changes!

Your macro might well be indiscriminate about the styles. Word won't let
you change outline levels of the build-in heading styles anyway.

HTH
Robert