How to hide caption numbers ?

[Guest]

Hello everyone,

I have to work with a template containing non-TOC headings, which I finally
want to be listed in the TOC. Therefore I introduced captions in front of
them.

In the TOC I do not want to see the caption labels and numbers, so I use the
"\a" switch and that works nicely.

In the text (i.e. at the position of the caption) I can get rid of the
caption label (using the appropriate check box in the "Insert caption"
window), but I cannot figure out how to "hide" the caption number. What I
have done for the moment is to set the caption number's font to size 1 pt and
white colour, so it's nearly "invisible".

I guess there's a more elegant solution to my problem, but I cannot find it
in the community archive...

Thanks in advance

 

[Margaret Aldis]

Back to basics - if your headings use styles - any styles - you can easily
include them at the right levels in the TOC. Insert an ordinary table of
contents, and click Options in the Table of Contents dialog. That will let
you associate styles with TOC levels.

Alternatives are to use paragraph outline levels (not outline numbering -
it's a setting in the Paragraph dialog) or to use TC fields, but I strongly
recommend using styles if you can.

 

[Guest]

@MA,

associating (= hyperlinking) styles with TOC levels might indeed be an
option. However, I would really prefer to work with captions.

The reason for this is: I might possibly have to fuse the document I work on
with other Word-documents, which also contain both (true) non-TOC headings
and their own TOCs (referring to heading styles only)...

Therefore I am a little bit worried that I might end up with a big mess if I
follow your suggestion... Caption and caption lables, in contrast, have the
advantage of being unambigously and individually defined, including in their
TOC.

Thanks anyway

 

[Daiya Mitchell]

Why not use TC fields instead of skewing captions like this? TC fields are
individually created and placed and are designed to bring elements into the
TOC when you can't use a style.

Actually, you know what? Caption is just a style plus an SEQ field. You are
building your TOC based on styles anyhow, so whatever you are worrying about
happening is just as likely to happen using Captions. (The Label adds an
extra layer of functionality, but Word still uses styles at the base).

You can delete all the SEQ fields, though. Test this ON A COPY. Toggle
Field Codes to showing. I think ^19 SEQ will find all SEQ fields and Replace
with nothing will delete them. Trickier if you used SEQ fields elsewhere in
the doc.

And no, associating doesn't equal hyperlinking, just by the way. Not
equivalent at all.

 

[Guest]

I was really willing to try to find a solution using TC fields: it works for
creating the TOC, but I'm incapable of "toggling" back from field codes to
field results (only brackets are grey, not the space between them). So, I
have no idea what the field results may look like in the definitive
document...
Am I stupid or just tired???

 

[Suzanne S. Barnhill]

The toggle for field codes (Alt+F9) doesn't apply to TC and XE fields, which
are formatted as Hidden text. You have to use the Show/Hide ¶ button instead
(and if this doesn't work, make sure that Word hasn't "helpfully" checked
"Hidden text" on the View tab of Tools | Options).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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