how to display all room resources for plan a meeting


J

Jmac106

I currently have Outlook 2007 deployed to all users and have exchange 2003. I
have set up several room resources and set the auto accept agent on exchange
for them. I want users to be able to open up the plan-a-meeting window and
have all the room resources show up for any user. This way it will show all
the room resources and times available and they can just check the resource
they want, invite others and plan a meeting. Is this possible ? How ?
 
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D

Diane Poremsky [MVP]

If I understand correctly, they'll need to make a group schedule with all
the rooms to view what is available. Select the room and click Make Meeting,
New Meeting as Resource. This will open a new meeting request with just that
room selected. Add the invitees and send.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

How many email accounts are in your main Outlook profile?
http://forums.slipstick.com/showthread.php?t=36602
 
J

Jmac106

Better but not quite, What I am looking for is: In Outllok, if you select
"Calendar", then "Actions", and "Plan a meeting", you then have a screen to
add from the address book. I would like to have it so that I add "All" my
room resources, which lists them and their availability and a user can just
place a "Check-Mark" in the room resource they wish, then add who they need
and send out the invite. Is this possible ? Possibly a template for form ?
How to do this please ?

Diane Poremsky said:
If I understand correctly, they'll need to make a group schedule with all
the rooms to view what is available. Select the room and click Make Meeting,
New Meeting as Resource. This will open a new meeting request with just that
room selected. Add the invitees and send.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

How many email accounts are in your main Outlook profile?
http://forums.slipstick.com/showthread.php?t=36602


Jmac106 said:
I currently have Outlook 2007 deployed to all users and have exchange
2003. I
have set up several room resources and set the auto accept agent on
exchange
for them. I want users to be able to open up the plan-a-meeting window and
have all the room resources show up for any user. This way it will show
all
the room resources and times available and they can just check the
resource
they want, invite others and plan a meeting. Is this possible ? How ?
 
Ad

Advertisements

D

Diane Poremsky [MVP]

The Group Schedule was designed to address this type of thing.

While you could save a meeting request template with all the room selected,
I'm not sure if you can save it with the rooms unchecked, so the user would
need to uncheck each one.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

How many email accounts are in your main Outlook profile?
http://forums.slipstick.com/showthread.php?t=36602


Jmac106 said:
Better but not quite, What I am looking for is: In Outllok, if you select
"Calendar", then "Actions", and "Plan a meeting", you then have a screen
to
add from the address book. I would like to have it so that I add "All" my
room resources, which lists them and their availability and a user can
just
place a "Check-Mark" in the room resource they wish, then add who they
need
and send out the invite. Is this possible ? Possibly a template for form ?
How to do this please ?

Diane Poremsky said:
If I understand correctly, they'll need to make a group schedule with all
the rooms to view what is available. Select the room and click Make
Meeting,
New Meeting as Resource. This will open a new meeting request with just
that
room selected. Add the invitees and send.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

How many email accounts are in your main Outlook profile?
http://forums.slipstick.com/showthread.php?t=36602


Jmac106 said:
I currently have Outlook 2007 deployed to all users and have exchange
2003. I
have set up several room resources and set the auto accept agent on
exchange
for them. I want users to be able to open up the plan-a-meeting window
and
have all the room resources show up for any user. This way it will show
all
the room resources and times available and they can just check the
resource
they want, invite others and plan a meeting. Is this possible ? How ?
 

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