how to add two names into one outlook contact for mail merging

Discussion in 'Microsoft Outlook Contacts' started by Cameron, Jul 10, 2009.

  1. Cameron

    Cameron Guest

    I am having trouble mail merging from Outlook 2003 to a word 2003 document. I
    want to be able to send a mail merge to letter which includes the contact &
    spouse names (surnames are different) and when i merge with word the names in
    the address block is out of order and the greeting line won't show the
    correnct names. E.g John Smith & Jane Jones gets mixed around or omitted in
    the merge and displays wrong in my contacts.

    If anyone has a suggestion how the contact should be set up when adding a
    new contact so i can get it right at imput stage in outlook, this will save
    me time during the mail merge process or should i be using a different type
    of contact management program? Any assistance would be appreciated.
     
    Cameron, Jul 10, 2009
    #1
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  2. You would never use the address block to construct a merge. Use the
    individual name and address elements instead to construct the merge to
    retain full control over how they are parsed.

    --
    Russ Valentine
    [MVP-Outlook]
    "Cameron" <> wrote in message
    news:...
    >I am having trouble mail merging from Outlook 2003 to a word 2003 document.
    >I
    > want to be able to send a mail merge to letter which includes the contact
    > &
    > spouse names (surnames are different) and when i merge with word the names
    > in
    > the address block is out of order and the greeting line won't show the
    > correnct names. E.g John Smith & Jane Jones gets mixed around or omitted
    > in
    > the merge and displays wrong in my contacts.
    >
    > If anyone has a suggestion how the contact should be set up when adding a
    > new contact so i can get it right at imput stage in outlook, this will
    > save
    > me time during the mail merge process or should i be using a different
    > type
    > of contact management program? Any assistance would be appreciated.
     
    Russ Valentine [MVP-Outlook], Jul 10, 2009
    #2
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