How do I add an attendee to a meeting without emailing all attend.

Discussion in 'Microsoft Outlook Calendar' started by mlong, Apr 22, 2008.

  1. mlong

    mlong Guest

    I need to add one person to a meeting, but would prefer to just send the
    invitation to him rather than sending an update to the entire group. Is this
    possible, and if so, how does one do that?

    Thanks!
     
    mlong, Apr 22, 2008
    #1
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  2. Add the person, select the option to send, and you will be given the option to only send to the updated person.

    --
    Milly Staples [MVP - Outlook]

    Post all replies to the group to keep the discussion intact. All
    unsolicited mail sent to my personal account will be deleted without
    reading.

    After furious head scratching, mlong asked:

    | I need to add one person to a meeting, but would prefer to just send
    | the invitation to him rather than sending an update to the entire
    | group. Is this possible, and if so, how does one do that?
    |
    | Thanks!
     
    Milly Staples [MVP - Outlook], Apr 22, 2008
    #2
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  3. mlong

    jillca Guest

    Usually, when I add a person to a meeting invite after the initial one has
    gone out, the only way to get teh option to send 'only to added or deleted'
    is to do a 'save and close' to get the prompt. too often lately I do not get
    this option and to add the new person, I have to send the meeitn invite out
    to everyone. It sounds pretty buggy to me. This is even worse when adding
    someone when a request is accepted to change the meeting time by one of the
    invitees. When they respond, the meeting tracking is NOT updated.
     
    jillca, Oct 3, 2008
    #3
  4. See http://www.slipstick.com/emo/2008/up080828.htm#1

    the live map addin causes the problem.

    --
    Diane Poremsky [MVP - Outlook]





    EMO - a weekly newsletter about Outlook and Exchange:


    You can access this newsgroup by visiting
    http://www.microsoft.com/office/community/en-us/default.mspx or point your
    newsreader to msnews.microsoft.com.


     
    Diane Poremsky [MVP], Oct 4, 2008
    #4
  5. mlong

    jillca Guest

    I should have been clearer - I am using Outlook 2003 on an Exchange server.
    jill

     
    jillca, Oct 4, 2008
    #5
  6. Are you using the live map add-in? does it work if you restart outlook? Just
    because the person who asked the original question uses outlook 2007 doesn't
    mean its limited to that version.

    --
    Diane Poremsky [MVP - Outlook]





    EMO - a weekly newsletter about Outlook and Exchange:


    You can access this newsgroup by visiting
    http://www.microsoft.com/office/community/en-us/default.mspx or point your
    newsreader to msnews.microsoft.com.


     
    Diane Poremsky [MVP], Oct 5, 2008
    #6
  7. mlong

    Richard Guest

    I also had this problem. I used to be able to send meeting updates to only
    the added people. Somewhere along the way I lost this ability.

    I had recently installed MapPoint 2008 which installed the Streets and Trips
    Add-in. After disabling that add-in, the problem went away.
     
    Richard, Oct 20, 2008
    #7
  8. mlong

    Paul Cook Guest

    I have a person who tried to follow this (I did it successfully on my computer) on his computer and he does not get the window that gives the option of whether to send it to everyone or just the added attendees. If that window doesn't appear, how do you get it to appear? I could not find a setting anywhere under Tools Options, which is where I would have expected to find it.



    Milly Staples [MVP - Outlook] wrote:

    Add the person, select the option to send, and you will be given the =option
    22-Apr-08

    Add the person, select the option to send, and you will be given the
    option to only send to the updated person

    --=8
    Milly Staples [MVP - Outlook

    Post all replies to the group to keep the discussion intact. Al
    unsolicited mail sent to my personal account will be deleted withou
    reading. =2

    After furious head scratching, mlong asked:

    Previous Posts In This Thread:

    How do I add an attendee to a meeting without emailing all attend.
    I need to add one person to a meeting, but would prefer to just send the
    invitation to him rather than sending an update to the entire group. Is this
    possible, and if so, how does one do that

    Thanks!

    Add the person, select the option to send, and you will be given the =option
    Add the person, select the option to send, and you will be given the
    option to only send to the updated person

    --=8
    Milly Staples [MVP - Outlook

    Post all replies to the group to keep the discussion intact. Al
    unsolicited mail sent to my personal account will be deleted withou
    reading. =2

    After furious head scratching, mlong asked:

    Usually, when I add a person to a meeting invite after the initial one has
    Usually, when I add a person to a meeting invite after the initial one has
    gone out, the only way to get teh option to send 'only to added or deleted'
    is to do a 'save and close' to get the prompt. too often lately I do not get
    this option and to add the new person, I have to send the meeitn invite out
    to everyone. It sounds pretty buggy to me. This is even worse when adding
    someone when a request is accepted to change the meeting time by one of the
    invitees. When they respond, the meeting tracking is NOT updated

    :

    Re: How do I add an attendee to a meeting without emailing all att
    See http://www.slipstick.com/emo/2008/up080828.htm#

    the live map addin causes the problem

    --
    Diane Poremsky [MVP - Outlook
    Outlook Tips: http://www.outlook-tips.net
    Outlook & Exchange Solutions Center: http://www.slipstick.co

    Outlook Tips by email


    EMO - a weekly newsletter about Outlook and Exchange


    You can access this newsgroup by visiting
    http://www.microsoft.com/office/community/en-us/default.mspx or point your
    newsreader to msnews.microsoft.com


    I should have been clearer - I am using Outlook 2003 on an Exchange server.
    I should have been clearer - I am using Outlook 2003 on an Exchange server
    jil

    :

    Are you using the live map add-in? does it work if you restart outlook?
    Are you using the live map add-in? does it work if you restart outlook? Jus
    because the person who asked the original question uses outlook 2007 doesn'
    mean its limited to that version

    --
    Diane Poremsky [MVP - Outlook
    Outlook Tips: http://www.outlook-tips.net
    Outlook & Exchange Solutions Center: http://www.slipstick.co

    Outlook Tips by email


    EMO - a weekly newsletter about Outlook and Exchange


    You can access this newsgroup by visiting
    http://www.microsoft.com/office/community/en-us/default.mspx or point your
    newsreader to msnews.microsoft.com.



    Re: How do I add an attendee to a meeting without emailing all att
    :

    I also had this problem. I used to be able to send meeting updates to only
    the added people. Somewhere along the way I lost this ability.

    I had recently installed MapPoint 2008 which installed the Streets and Trips
    Add-in. After disabling that add-in, the problem went away.


    Submitted via EggHeadCafe - Software Developer Portal of Choice
    SharePoint List Usage and Statistics
    http://www.eggheadcafe.com/tutorial...d-9723a79fdb14/sharepoint-list-usage-and.aspx
     
    Paul Cook, Feb 10, 2010
    #8
  9. What version of Outlook? Are all updates installed?
    What addins does he have installed?

    There was a bug in Outlook 2007 with the old Live Maps addin that caused
    this sort of behavior. Other addins could cause it.

    --
    Diane Poremsky [MVP - Outlook]

    Outlook & Exchange Solutions Center: http://www.slipstick.com/

    Outlook Tips by email:
    mailto:

    EMO - a weekly newsletter about Outlook and Exchange:
    mailto:

    How many email accounts are in your main Outlook profile?
    http://forums.slipstick.com/showthread.php?t=36602

     
    Diane Poremsky [MVP], Feb 10, 2010
    #9
  10. I have Outlook 2003 SP3 that is "part of the Microsoft Office Professional
    Edition 2003."

    The planner I updated with 2 new attendees sent itself as an update to the
    86 attendees on the original planner, in addition to 2 new attendees.

    I followed the proper steps; was prompted to "send to added or
    deleted attendees," or to "send to all attendees." I confirmed the added or
    deleted attendees option was selected, yet the planner went out to all. It
    happened
    2 more times when I added a couple more people in each instance.

    Some troubleshooting that has been explored: My IT dept confirmed that all
    patches have been installed; Live Search Maps Add-in is not installed. I
    have the Communicator 2007 Add-in. IT considered it a possibility but also
    said all patches have been installed.

    The IT dept has received trouble calls for the same issue but could not
    resolve it, but confirmed there ARE still bugs in the calendar updates.

    IT pointed out one commonality with mine and another user's issue -- that we
    used a distribution list in the Attendees line, but expanded it before
    sending the original planner. However, IT said that once the DL is expanded,
    it is the same as having entered each Attendee individually.

    What is the root of this problem, and what can be done to fix it?

     
    troubleshooting fiend, Mar 29, 2010
    #10
  11. mlong

    Budweizer

    Joined:
    Jul 3, 2013
    Likes Received:
    0
    i think i may have found an answer to this problem, although I haven't tried it, so if anyone wants to give it a go and let me know, go for it.

    If you go to Scheduling Assistant, and add the name of the person you want to add to the list to the bottom of the existing list where it says "Click here to add a name". Then untick all of the remaining participants to the left of their name, leaving a tick next to your new participant. Then press 'Send', which is at the top of the list of tick boxes, this may work. At the moment, I'm too busy and also dont want to test it out on my current list of people for risk of annoying them all if it doesn't work.

    good luck!
     
    Budweizer, Jul 3, 2013
    #11
  12. mlong

    VLM1985

    Joined:
    Aug 7, 2017
    Likes Received:
    0
    I am now replying to a very old post but I needed help and found this so others might too.
    I got the option to send to just the one new person added AFTER choosing to send update. When I click save I get an option to send update or not send but no option to just send to new recipient. I chose to send update and then it asked to send just to changed recipients or all. You have to risk that first message.
     
    VLM1985, Aug 7, 2017
    #12
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