How can I paste font changes over existing data

[Guest]

In Word Perfect, If I want to change format or font styles over specific
areas, I can select an option called "paste" or "paint" and highlight the
specific words or spaces with these changes without having to click on font,
or size, or color at each interval of the document. Is there a way to do
this in microsoft word?

 

[Guest]

Hello Crystal-

What you might be looking for is called Format Painter, represented on the
Standard toolbar by an icon that looks like a Paint Brush (located in the
same group as Cut/Copy/Paste). Once you select text you can click the button
once to copy the formatting, then paste it to one other location or you can
double-click the button & apply the copied formatting to as many different
passages as you wish. (If you use the 2nd option, click the button once again
when you're done to turn it off.)

HTH |:>)

 

[Guest]

Dear CyberTaz,
Your response was 905 helpful -- the paint brush is exactly what I am
looking for -- the only part that I apparently don't understand is how to
keep the paint brush active while I paint it over several other lines of
text. I just tried it and each time I go to new text, I have to get the
paint brush again. Is that the way it is supposed to work?

 

[Guest]

Hi Crystal. I would select the text (with the font formatting that I like to
duplicate) and then press the Ctrl+Shift C keys which places the font
formatting into a font formatting clipboard. I then select the text that I
want to have this great font formatting and press the Ctrl+Shift+V keys which
"pastes" the font formatting. I could repeat the pasting procedure on other
portions of text in my document (or other documents) if I want to. It's in
the font formatting clipboard to be pasted (Ctrl+Shift+V keys) over and over
again until you exit Word. Sure beats using the format paint brush!

 

[Guest]

what I want to do is more than copying the data . . . for example I want to
change the size of the space between the paragraphs arom 12 to 8; or I want
to bold the first word in every paragraph; or I am typing an interview and to
change the font style of the question to make it stand out from the answer.
So if I could select bold and paint the first word in each paragraph bold, I
wouldn't have to highlight each word, selet bold and click. I hope i am
describing what I need more clearly. I think Taz gave me the right
information -- I just don't know how to get the paint brush to hold
throughout the entire document.

 

[Guest]

crystal wrote: I just don't know how to get the paint brush to hold
throughout the entire document.

Leonard writes:

Select the character or word or paragraph (including the paragraph mark)
cell which has the formatting you want to copy and click the Paint Brush.

Select the character, word or paragraph you want to apply the formatting to.
If it is a paragraph that U wish to apply the formatting to then be sure to
click and drag to select the entire range to which the format should be
applied. If you want to apply the same formatting to a non-contiguous
paragraphs, when you first select the Format Painter, "double-click" the icon.

Your mouse pointer will continue to act as a Format Painter tool until you
again click the Format Painter icon or press Esc.

 

[Suzanne S. Barnhill]

Double-clicking the Format Painter will keep it active. But note that the
Ctrl+Shift+C and Ctrl+Shift+V shortcuts are much more versatile. Don't
confuse these with Ctrl+C and Ctrl+V, which copy and paste text. These copy
and paste formatting. What is copied and pasted depends on what you have
selected. If the insertion point is in a paragraph or you have a paragraph
selected, paragraph and font formatting will be copied/pasted. If you just
have some text selected, only font formatting will be copied/pasted. The
copied format stays on the Clipboard and can be pasted indefinitely until
you copy a different format.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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