Heading Style Problem

[Guest]

Hello all,

I am constructing a contract. I am using built-in Heading1/2/3 styles in
order to cross-reference clauses. I am applying Heading3 style to a whole
paragraph. If I put a few empty lines between two Heading3 paragraphs, the
later one breaks to a new page. It also happens when I have a few bullets
after a Heading3 paragraph.

Is it possible to fix this.

Or is there a better way to achieve what I am trying to do? The structure is
basically a Heading{many subheadings{many numbered paragraphs (which may have
bullets)...

Thanks for your help

 

[Suzanne S. Barnhill]

Headings 1-4 are formatted as "Keep with next." If you're using nothing but
heading styles in the document, then Word can't insert a page break until it
finds a non-heading paragraph, so it's seizing the first opportunity. If
you're using your headings as an outline rather than headings followed by
body text, remove the KWN property from the paragraph style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Shauna Kelly]

Hi

Using the Heading 1, Heading 2 etc styles is a good idea. Each of those, by
default, is set with "Keep with next". That means it's set so that Word will
always try to keep that paragraph on the same page as the next paragraph.
And that's normally what you want for headings. You don't want a page break
immediately after a heading.

However, it's not clear how you are formatting your text between the
headings. Try these three rules:

1. Use Body Text style (formatted with appropriate Space Before and Space
After) for all un-bulleted plain ordinary text. It should *not* be set with
Keep with Next.

2. Use style List Bullet (Alt-Shift-L) for bullets, again with appropriate
Space Before and Space After if required. Again, it should not be set with
Keep with Next.

3. Click the ¶ button so you can see all the paragraph marks. Don't leave
any empty paragraphs.

More information at
How to modify styles in Microsoft Word
http://www.ShaunaKelly.com/word/styles/ModifyAStyle.html

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Suzanne S. Barnhill]

The only time this is a problem is when the document primarily consists of
headings and there are few "Body Text" level paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.