good way to organize and archive emails

[Guest]

I use Outlook at work. I need a good way to sort or file my old emails.

I already use message rules so that incoming messages from customers go to
different folders.

I want them organized, preferably by month, and also accessible and easy to
search for what I want.

I thought about folders by customer name, and then subfolders by month, but
as the number of customers increase, that's a lot of folders.

Is there a good way to do this?

 

[Roady [MVP]]

Think about using categories, Search Folders, custom views and combinations
with them. In general adding a lot of folders and subfolders only increases
complexity and it's a very labour intensive way to manage your mail. The
features mentioned above are much more dynamic. Also consider installing a
search add-in that indexes your mail so you can perform searches at the
speed of light. For instance with Windows Desktop Search.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


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I use Outlook at work. I need a good way to sort or file my old emails.

I already use message rules so that incoming messages from customers go to
different folders.

I want them organized, preferably by month, and also accessible and easy to
search for what I want.

I thought about folders by customer name, and then subfolders by month, but
as the number of customers increase, that's a lot of folders.

Is there a good way to do this?