Filtering contact listoe distrubution list

  • Thread starter Thread starter KWIKTAX
  • Start date Start date
K

KWIKTAX

when i make a dist. list to send out multipul emails it always tries to send
emails to the fax numbers that are listed on the contacts information. how do
i make sure that my dist. list only has emails addresses so i will not get
back so many error messages. Also is ther a limit to the number of emails
that can be sent at one time i also get messsage that say to may contacts
 
when i make a dist. list to send out multipul emails it always tries to
send
emails to the fax numbers that are listed on the contacts information. how
do
i make sure that my dist. list only has emails addresses so i will not get
back so many error messages.
Click to expand...

When you create the DL, make sure you include only enties with email
addresses. That's completely under your control. A DL can't contain fax
addresses unless you put them there.
Also is ther a limit to the number of emails
that can be sent at one time i also get messsage that say to may contacts
Click to expand...

Outlook contains no such limit, but your ISP may impose one.
 
some of my contacts have a fax number and a email address within there
contact information when i choose those contacts in the window to select
contacts for the dl list it list both the email address and the fax number
can i filter this when i am creating the dl list
 
some of my contacts have a fax number and a email address within there
contact information when i choose those contacts in the window to select
contacts for the dl list it list both the email address and the fax number
can i filter this when i am creating the dl list
Click to expand...

Yes. You filter it with your brain and eyes and only select the email
entries. Widen the window if it's not clear enough to you which entry is
which (although email address will always come first). As long as you have
fax numbers defined for your contacts, the Address Book inteface will show
them because they are legal electronic addresses and it is the Address
Book's job to show electronic addresses. If you don't want to see them
there, don't put them in the contact records or specify them in such a way
that Outlook can't tell they're phone numbers. May people preface them with
the letter "F", for example. If you use fax integration with Outlook,
however, munging the fax numbers will break the software's ability to find
the fax number.
 
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