Email Mail Merge - 2007

[Sue C]

I have a simple email that I need to send to a list of contacts, with an
attachment. The email itself doesn't need personalising in any way.

Am I right in saying that the Mail Merge function does not support
attachments?

If so, I am happy to settle for the BCC route, however the contacts I need
to mail are set up within my Contacts, and are identified by Category. I
cannot find a way of selecting all Contacts within that Category. When I use
the Address Book to select the recipients, contacts from all of the
Categories appear together. If I start off within Contacts and highlight
more than one Contact, ie. all those in my mailing Category, then I don't get
the 'Create' option so that I can send a message.

Any suggestions gratefully received!

Thanks. Sue

 

[Gordon]

I have a simple email that I need to send to a list of contacts, with an
attachment. The email itself doesn't need personalising in any way.

Am I right in saying that the Mail Merge function does not support
attachments?

If so, I am happy to settle for the BCC route, however the contacts I need
to mail are set up within my Contacts, and are identified by Category. I
cannot find a way of selecting all Contacts within that Category.

In Contacts, select the Category by highlighting it (category not expanded),
do Action-Create-New Message to Contact. That will create a new message with
all the contacts in that category in the "To" field. Just highlight all the
"To" field and move to the BCC field.

HTH

 

[Diane Poremsky {MVP}]

Mail merge does not do attachments but its possible using VBA or a utility.
http://www.slipstick.com/addins/massmail.asp

You can group by category, select the category you want to use then choose
Actions menu, create, new message to... then select all (ctrl+a) and drag or
cut and paste the names to the bcc field. (The Create option will not be on
the right click context menu - only the Actions menu when you select
multiples.)

Alternately, you can create a view with just the names and email addresses
(or just email addresses), filtered by category, then select all and paste
into the bcc field.
http://www.outlook-tips.net/howto/copy_data.htm shows how to create a DL but
it works just as well with the To field too. Hit Ctrl+K to resolve - as
long the display name is not the email address, they will resolve correctly
(@ in the display name will not resolve).

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



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[Roady [MVP]]

You are correct. If you want to mail merge with an attachment you'll need a
3rd party addin like;
http://addins.howto-outlook.com/mapilab_mailmerge

If you decide to order use 4PM76A8 to get a discount.

To go the BCC route, you can select multiple contacts from the Contacts
folder and use the Actions menu to start a new email. This will put the
addresses in the To field but these can be easily cut & pasted in the BCC
field.