Distribution Lists - unable to select just e-mail address

[Guest]

Hi - when I select members (using categories) for a distribution list (and our co's can be large), BOTH the e-mail address and business fax get pulled into the list; we then have to go in and manually select the e-mail recipients. Is there any way to have Outlook pull in only the e-mail address? Thanks

 

[Russ Valentine [MVP-Outlook]]

You need to clarify what you are trying to do.
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]

Hi - when I select members (using categories) for a distribution list (and

our co's can be large), BOTH the e-mail address and business fax get pulled
into the list; we then have to go in and manually select the e-mail
recipients. Is there any way to have Outlook pull in only the e-mail
address? Thanks.