Deploy form to Personal Forms Library

[Guest]

Since a month I have been trying to build an Outlook form based on the
standard Appointment form. Everything worked out o.k. till I had to publish
the form to a location which is available for every user in the domain.
Therefore I published the form to the Organizational Forms Library. Using the
form from there, a warning pops up;"Responses to this meeting will not be
tallied because the meeting is not in your main Calendar".

Sounds logical; so I published the form to the Personal Forms Library.
Resulting in a local saved form, other users in the domain cannot access this
form.

Is there any way to deploy this form to everyone's Personal Forms Library??
Hope you can help out here!!

Regards

 

[Sue Mosher [MVP-Outlook]]

Actually, that's not logical at all. It's the location of the folder where the *item* is saved, not the location of the item's form that determines whether you get reminders. Maybe you should explain how you're using the form.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

"location of the folder where the *item* is saved" <-- Exactly!
The location of the folder is my EXCHANGE server, Organizational Forms
Library or Public Folders. So the item is saved on that location, so it
sounds logical to me that the Appointment form cannot detemine which users
Calendar to edit.

The way I want to use the form is by creating a Meeting Request with an
added tab on it. Pretty basic, intentionally for just adding Calendar items.

Regards

 

[Sue Mosher [MVP-Outlook]]

No, no, no. Organizational Forms is the location where the published *form* is kept. It is not the location where the *items* are kept.

How do Public Folders fit into the scenario? You didn't mention them before.

You still haven't told us what steps you are using to create ***items*** using your published form.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

At first, I tried to publish the form to the Organizational Forms Library.
Writing a macro to add a button to the Outlook toolbar gave a lot of
problems, in other words, I couldn't get it running. I then tried to publish
the form to the Public Folders and let my macro to fetch the form from the
Public Folders location. That worked out well, so thats where the Public
Folders come from.

So, using the Public Folders to store the 'public forms' into, allows me to
add a toolbar button (macro) to open an item using my customized Appointment
form. Another way to get to this form, could also be the following:
File, New, Choose Form and then browse to the Public Folder where the form
is stored. BUT, and here it comes, when I start a new item based on the
discribed form, I can't get it done to add the Appointment in my OWN Calendar
(responses will not be tallied error).

Because of the error stated above, I tried to start a new Meeting based on
the same customized Appointment form (only thisone is stored in my Personal
Forms Library), and this works perfectly (no errors, Meeting is added in my
OWN Calendar).

That is why I want to create some sort of automated deploy of the form to
everyone's Personal Forms Library.

Hope I made myself clear, thanks for answering!
Greets

 

[Sue Mosher [MVP-Outlook]]

The best solution would be to go back and try to fix whatever went wrong with your original macro when the form was published to the Organizational Forms library. We can help you with that if you show what code you already have.

A form published to a public folder will be usable only with items stored in that folder.

For deployment script, see http://www.outlookcode.com/d/distributeforms.htm
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers