Cross-referencing captions without the label

[Guest]

I'm using Word 2003. I want the caption label in the table/figure caption
but don't want it in the cross-reference. I want to be able to use the
cross-referencing and write "see Figures 1-2, 2-3, and 3-4". Word either
gives me the cumbersome "see Figure 1-2, Figure 2-3, and Figure 3-4" or (if I
exclude the labels) removes the labels from the captions themselves ("1-2"
rather than "Figure 1-2"). TIA, Rich

 

[Suzanne S. Barnhill]

This can be done, but it's a bit fiddly. You have to have inserted the
cross-references first. Then go to the figure caption and select just the
number part of the label. Open the Insert | Bookmark dialog, check the
"Hidden bookmarks" box, and select the "Location" radio button. The bookmark
that is highlighted will be the one for the label you have selected. Click
Add. This will reapply the bookmark to just the number. Do this for all the
relevant captions. Then select the cross-references and F9 to update. This
sounds complex but is actually quicker to do than to describe and goes
quickly once you get the hang of it. Note that once you've done this you'll
have to type in Figure or Figures for every cross-reference to the figures
whose labels you've re-bookmarked.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Guest]

Thanks - super! Non-intuitive but - it works. (Too bad insert caption
doesn't simply have a "number" option along with "label and number".)

Unfortunately I have only a vague idea of what Word is doing with the
bookmarks/references. (I'm a former TeX/LaTeX user that was finally absorbed
by the Borg.) Is there a moderately simple explanation of why I have to redo
this process for each caption when I insert another new cross-reference to
it? I don't understand why a new insertion would "reset" back to the "old"
bookmark.

 

[Suzanne S. Barnhill]

Oh, gack! It shouldn't, indeed, but I guess since the process of inserting
the cross-reference is what creates the bookmark (which is why you have to
create the cross-reference first) then it recreates it the same way every
time. Instead of inserting a new cross-reference, you could copy/paste a
previous one (if you Alt+F9, you'll see it's just a REF field with the
bookmark name).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.