Copy 2003 PST data

[Dana DeLouis]

Could someone be so kind as to recommend the proper method to copy a 2003
PST file to a new computer with a new install of Outlook 2003. (Internet
mail only)

I have copied the old PST files, and moved a copy over to the new computer.

I still don't get it after reading a few recommendations.

I tried File | Import | Other Program | Pst file.

However, that corrupted my contacts folder. It disappeared. I read here
that Import was not a good idea. (I've since repaired that and started
over)



The best method I think is that you open you old PST folder in Outlook, and
copy the items over to your new PST file.



The problem I have with this is with calendar items. I display all the
calendar items as a list, and copy. When I paste them over into the new PST
file, it works, but items with recurrence (Ie birthdays, etc) get dropped.
What I mean is that the birthday gets copied, but it is not set up as a
yearly recurrence. All items with a recurrence have the recurrence dropped
when copied. :>(



So, after all these years with Outlook, I'm still in the dark as to moving
over old data into a new instance of a PST file. Any help would be greatly
appreciated.



By the way, what does Import | PST file do anyway if it is not recommended?



Another quick question if I may? In my Outlook "2002" book, I read that you
can tell how Outlook is set up by going to Help | About Outlook. (Internet
mail, or something else.)

However, I don't see that with Outlook 2003. Where did they move that
information? Can't find it anywhere?

Thanks again for any help.

 

[Russ Valentine [MVP-Outlook]]

First, you would never import a PST file because it loses data and often
also misplaces data, as you've already proven. You simply open the PST file
in the new Outlook installation then designate it as your new default PST
file within Outlook. There is no need to copy its contents into another PST
file.
Use the instructions provided in the Help Files (but do NOT copy the PST
file into Outlook's default folder as you may overwrite another PST file.
Copy it anywhere else where you can find it easily).
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx

Neither Outlook 2002 nor 2003 has separate modes. The version you see in
Help | About is the version you have. There is no such thing as "Internet
Mail Only" anymore.

 

[Dana DeLouis]

Thank you very much for that information and link.
Since the older PST file is rather old, and has lots of data, I wanted to
keep the old PST file as an archive file.
I'd like to start over with my current clean PST file.
It appears that I can copy all my Contacts and paste them into the current
Contacts Folder.
Is there a method to copy all calendar items, and just paste them into the
newer calendar?
The problem I have is that the recurrence part of a calendar item seems to
be removed with a simple copyaste operation.
Thank you for you time and information.
If not, then maybe after a few days, I'll just go thru the copied Calendar
items and add back any recurrences manually.

--
HTH. :>)
Dana DeLouis
Windows XP, Office 2003

First, you would never import a PST file because it loses data and often
also misplaces data, as you've already proven. You simply open the PST
file in the new Outlook installation then designate it as your new default
PST file within Outlook. There is no need to copy its contents into
another PST file.
Use the instructions provided in the Help Files (but do NOT copy the PST
file into Outlook's default folder as you may overwrite another PST file.
Copy it anywhere else where you can find it easily).
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx

Neither Outlook 2002 nor 2003 has separate modes. The version you see in
Help | About is the version you have. There is no such thing as "Internet
Mail Only" anymore.
--
Russ Valentine
[MVP-Outlook]

Could someone be so kind as to recommend the proper method to copy a 2003
PST file to a new computer with a new install of Outlook 2003. (Internet
mail only)

I have copied the old PST files, and moved a copy over to the new
computer.

I still don't get it after reading a few recommendations.

I tried File | Import | Other Program | Pst file.

However, that corrupted my contacts folder. It disappeared. I read here
that Import was not a good idea. (I've since repaired that and started
over)



The best method I think is that you open you old PST folder in Outlook,
and copy the items over to your new PST file.



The problem I have with this is with calendar items. I display all the
calendar items as a list, and copy. When I paste them over into the new
PST file, it works, but items with recurrence (Ie birthdays, etc) get
dropped. What I mean is that the birthday gets copied, but it is not set
up as a yearly recurrence. All items with a recurrence have the
recurrence dropped when copied. :>(



So, after all these years with Outlook, I'm still in the dark as to
moving over old data into a new instance of a PST file. Any help would
be greatly appreciated.



By the way, what does Import | PST file do anyway if it is not
recommended?

Another quick question if I may? In my Outlook "2002" book, I read that
you can tell how Outlook is set up by going to Help | About Outlook.
(Internet mail, or something else.)

However, I don't see that with Outlook 2003. Where did they move that
information? Can't find it anywhere?

Thanks again for any help.

 

[Russ Valentine [MVP-Outlook]]

For the Calendar, just create a list view so you can "Select All" then "Copy
to Folder"
The By Category view works well for example.
--
Russ Valentine
[MVP-Outlook]

Thank you very much for that information and link.
Since the older PST file is rather old, and has lots of data, I wanted to
keep the old PST file as an archive file.
I'd like to start over with my current clean PST file.
It appears that I can copy all my Contacts and paste them into the current
Contacts Folder.
Is there a method to copy all calendar items, and just paste them into the
newer calendar?
The problem I have is that the recurrence part of a calendar item seems to
be removed with a simple copyaste operation.
Thank you for you time and information.
If not, then maybe after a few days, I'll just go thru the copied Calendar
items and add back any recurrences manually.

--
HTH. :>)
Dana DeLouis
Windows XP, Office 2003

First, you would never import a PST file because it loses data and often
also misplaces data, as you've already proven. You simply open the PST
file in the new Outlook installation then designate it as your new
default PST file within Outlook. There is no need to copy its contents
into another PST file.
Use the instructions provided in the Help Files (but do NOT copy the PST
file into Outlook's default folder as you may overwrite another PST file.
Copy it anywhere else where you can find it easily).
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx

Neither Outlook 2002 nor 2003 has separate modes. The version you see in
Help | About is the version you have. There is no such thing as "Internet
Mail Only" anymore.
--
Russ Valentine
[MVP-Outlook]

Could someone be so kind as to recommend the proper method to copy a
2003 PST file to a new computer with a new install of Outlook 2003.
(Internet mail only)

I have copied the old PST files, and moved a copy over to the new
computer.

I still don't get it after reading a few recommendations.

I tried File | Import | Other Program | Pst file.

However, that corrupted my contacts folder. It disappeared. I read
here that Import was not a good idea. (I've since repaired that and
started over)



The best method I think is that you open you old PST folder in Outlook,
and copy the items over to your new PST file.



The problem I have with this is with calendar items. I display all the
calendar items as a list, and copy. When I paste them over into the new
PST file, it works, but items with recurrence (Ie birthdays, etc) get
dropped. What I mean is that the birthday gets copied, but it is not set
up as a yearly recurrence. All items with a recurrence have the
recurrence dropped when copied. :>(



So, after all these years with Outlook, I'm still in the dark as to
moving over old data into a new instance of a PST file. Any help would
be greatly appreciated.



By the way, what does Import | PST file do anyway if it is not
recommended?

Another quick question if I may? In my Outlook "2002" book, I read that
you can tell how Outlook is set up by going to Help | About Outlook.
(Internet mail, or something else.)

However, I don't see that with Outlook 2003. Where did they move that
information? Can't find it anywhere?

Thanks again for any help.

 

[Dana DeLouis]

Thanks Russ. Well, I have a solution now.
The problem I have is when I copy / paste, recurrences in my calendar items
are deleted.
I've always gone to the "new" file, and tried to import from the old file.
The solution was to go to the "Old" file first, select the calendar, and
"Export" just the calendar items to a new temp file.
Then, I went to the new file, and imported only this small file that held
only my calendar items.
This worked much better. All items with a recurrence maintained this
feature.
Anyway, thank you very much for your assistance. :>)
--
Dana

For the Calendar, just create a list view so you can "Select All" then
"Copy to Folder"
The By Category view works well for example.
--
Russ Valentine
[MVP-Outlook]

Thank you very much for that information and link.
Since the older PST file is rather old, and has lots of data, I wanted to
keep the old PST file as an archive file.
I'd like to start over with my current clean PST file.
It appears that I can copy all my Contacts and paste them into the
current Contacts Folder.
Is there a method to copy all calendar items, and just paste them into
the newer calendar?
The problem I have is that the recurrence part of a calendar item seems
to be removed with a simple copyaste operation.
Thank you for you time and information.
If not, then maybe after a few days, I'll just go thru the copied
Calendar items and add back any recurrences manually.

--
HTH. :>)
Dana DeLouis
Windows XP, Office 2003

First, you would never import a PST file because it loses data and often
also misplaces data, as you've already proven. You simply open the PST
file in the new Outlook installation then designate it as your new
default PST file within Outlook. There is no need to copy its contents
into another PST file.
Use the instructions provided in the Help Files (but do NOT copy the PST
file into Outlook's default folder as you may overwrite another PST
file. Copy it anywhere else where you can find it easily).
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx

Neither Outlook 2002 nor 2003 has separate modes. The version you see in
Help | About is the version you have. There is no such thing as
"Internet Mail Only" anymore.
--
Russ Valentine
[MVP-Outlook]
Could someone be so kind as to recommend the proper method to copy a
2003 PST file to a new computer with a new install of Outlook 2003.
(Internet mail only)

I have copied the old PST files, and moved a copy over to the new
computer.

I still don't get it after reading a few recommendations.

I tried File | Import | Other Program | Pst file.

However, that corrupted my contacts folder. It disappeared. I read
here that Import was not a good idea. (I've since repaired that and
started over)



The best method I think is that you open you old PST folder in Outlook,
and copy the items over to your new PST file.



The problem I have with this is with calendar items. I display all the
calendar items as a list, and copy. When I paste them over into the
new PST file, it works, but items with recurrence (Ie birthdays, etc)
get dropped. What I mean is that the birthday gets copied, but it is
not set up as a yearly recurrence. All items with a recurrence have
the recurrence dropped when copied. :>(



So, after all these years with Outlook, I'm still in the dark as to
moving over old data into a new instance of a PST file. Any help would
be greatly appreciated.



By the way, what does Import | PST file do anyway if it is not
recommended?

Another quick question if I may? In my Outlook "2002" book, I read
that you can tell how Outlook is set up by going to Help | About
Outlook. (Internet mail, or something else.)

However, I don't see that with Outlook 2003. Where did they move that
information? Can't find it anywhere?

Thanks again for any help.

 

[Russ Valentine [MVP-Outlook]]

temp file?
--
Russ Valentine
[MVP-Outlook]

Thanks Russ. Well, I have a solution now.
The problem I have is when I copy / paste, recurrences in my calendar
items are deleted.
I've always gone to the "new" file, and tried to import from the old file.
The solution was to go to the "Old" file first, select the calendar, and
"Export" just the calendar items to a new temp file.
Then, I went to the new file, and imported only this small file that held
only my calendar items.
This worked much better. All items with a recurrence maintained this
feature.
Anyway, thank you very much for your assistance. :>)
--
Dana

For the Calendar, just create a list view so you can "Select All" then
"Copy to Folder"
The By Category view works well for example.
--
Russ Valentine
[MVP-Outlook]

Thank you very much for that information and link.
Since the older PST file is rather old, and has lots of data, I wanted
to keep the old PST file as an archive file.
I'd like to start over with my current clean PST file.
It appears that I can copy all my Contacts and paste them into the
current Contacts Folder.
Is there a method to copy all calendar items, and just paste them into
the newer calendar?
The problem I have is that the recurrence part of a calendar item seems
to be removed with a simple copyaste operation.
Thank you for you time and information.
If not, then maybe after a few days, I'll just go thru the copied
Calendar items and add back any recurrences manually.

--
HTH. :>)
Dana DeLouis
Windows XP, Office 2003


First, you would never import a PST file because it loses data and
often also misplaces data, as you've already proven. You simply open
the PST file in the new Outlook installation then designate it as your
new default PST file within Outlook. There is no need to copy its
contents into another PST file.
Use the instructions provided in the Help Files (but do NOT copy the
PST file into Outlook's default folder as you may overwrite another PST
file. Copy it anywhere else where you can find it easily).
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx

Neither Outlook 2002 nor 2003 has separate modes. The version you see
in Help | About is the version you have. There is no such thing as
"Internet Mail Only" anymore.
--
Russ Valentine
[MVP-Outlook]
Could someone be so kind as to recommend the proper method to copy a
2003 PST file to a new computer with a new install of Outlook 2003.
(Internet mail only)

I have copied the old PST files, and moved a copy over to the new
computer.

I still don't get it after reading a few recommendations.

I tried File | Import | Other Program | Pst file.

However, that corrupted my contacts folder. It disappeared. I read
here that Import was not a good idea. (I've since repaired that and
started over)



The best method I think is that you open you old PST folder in
Outlook, and copy the items over to your new PST file.



The problem I have with this is with calendar items. I display all
the calendar items as a list, and copy. When I paste them over into
the new PST file, it works, but items with recurrence (Ie birthdays,
etc) get dropped. What I mean is that the birthday gets copied, but it
is not set up as a yearly recurrence. All items with a recurrence
have the recurrence dropped when copied. :>(



So, after all these years with Outlook, I'm still in the dark as to
moving over old data into a new instance of a PST file. Any help
would be greatly appreciated.



By the way, what does Import | PST file do anyway if it is not
recommended?


Another quick question if I may? In my Outlook "2002" book, I read
that you can tell how Outlook is set up by going to Help | About
Outlook. (Internet mail, or something else.)

However, I don't see that with Outlook 2003. Where did they move that
information? Can't find it anywhere?

Thanks again for any help.