Contacts: Transforming a category list into a subfolder

[Guest]

I have assigned most of my Contacts to about five or six different
categories. I want to create a mailing list with the data that is in one of
the categories. (1) is there a way of putting all of the contacts in that
category into its own subfolder? (2) After I have put all of those contacts
in a subfolder, will a modification of a contact (new e-mail address, new
phone number, spouse's name, etc) in the master folder be reflected
automatically in the subfolder and will a modification of a contact in the
subfolder automatically be reflected in the master folder, or must a make the
modification twice, once in each folder? Using Microsoft Office Outlook 2003.

 

[Judy Gleeson MVP - Outlook]

If you want to be able to communicate (eg email) a whole Category of people,
you don't need a special folder to "make a mailing list". Turn on the
Advanced Toolbars and whilst in the detailed list view, try grouping by
Category. To email a Category of people, you just group, and drag the
heading to the Outbox.

If you want to move a whole Category to a separate folder, just drag them
there. You are either moving or copying them there (use the right mouse
button when you drag). Updating a Contact in one folder will not update the
Contact in the other folder - it's a separate item or record. So this is
NOT the approach I would suggest.

--
Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

I have assigned most of my Contacts to about five or six different
categories. I want to create a mailing list with the data that is in one of
the categories. (1) is there a way of putting all of the contacts in that
category into its own subfolder? (2) After I have put all of those contacts
in a subfolder, will a modification of a contact (new e-mail address, new
phone number, spouse's name, etc) in the master folder be reflected
automatically in the subfolder and will a modification of a contact in the
subfolder automatically be reflected in the master folder, or must a make the
modification twice, once in each folder? Using Microsoft Office Outlook

2003.

 

[Guest]

You don't need to move anything. Switch your Contact folder to the By
Category View, select the header of the category you want to use, and then
click the Actions menu and then New Message to Contact. You will get a
dialog box warning you that the action will apply to all items in the
category, which is what you want. To answer your other question, if you were
to copy the contacts to a subfolder, they would be independent of the
originals and no changes made to one copy would affect the other copy.

--
Jocelyn Fiorello
MVP - Outlook

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