Contacts and Groups

[Tom from WI]

I am using Outlook 2007 in Win 7 Home Premium. I have a list of contacts
with their email addresses. I have several groups containing various
collections of those contacts. Recently one of the contacts changed their
email address so I edited the contact list and changed the email address.
However, when I checked that person in one of the groups, their email
address was not changed. Outlook Express used to change all of the
addresses in the groups. Do I have something set wrong that keeps the
changes from happening in Outlook groups?

Thanks for the help.
Tom

 

[DL]

Outlook 2007 uses Categories and or Distribution Lists

 

[Tom from WI]

When I am in my Contact section of Outlook 2007 there is an "Add a Group"
option in the left column. However, under the NEW tab, it does have
Distribution List as an option. What is the difference between a Group and a
Distribution List?
Tom

 

[VanguardLH]

When I am in my Contact section of Outlook 2007 there is an "Add a Group"
option in the left column. However, under the NEW tab, it does have
Distribution List as an option. What is the difference between a Group and a
Distribution List?

http://www.slipstick.com/contacts/dl.asp
Section "Using Categories for DLs"

 

[Tom from WI]

When I open a Group or Distribution List, there is a Tab for "Update Now".
When I click on the tab, it updates the email of the people in the
Group/Distribution List. Why should I have to open each Grp/DL and click on
Update Now. It should do this automatically.
Tom

 

[Gordon]

When I am in my Contact section of Outlook 2007 there is an "Add a Group"
option in the left column. However, under the NEW tab, it does have
Distribution List as an option. What is the difference between a Group and
a Distribution List?
Tom

A "Group" is a grouping of different Contact folders. A Distribution List
is just that - a list.

 

[Gordon]

When I open a Group or Distribution List, there is a Tab for "Update Now".
When I click on the tab, it updates the email of the people in the
Group/Distribution List. Why should I have to open each Grp/DL and click
on Update Now. It should do this automatically.
Tom

because each D/L is independent of the others.

Use Categories instead...

 

[Russ Valentine]

Also, you can count on the Update Now button to stop working after a while.
Plan to update your DL's manually.

 

[Sue Mosher [MVP]]

This is just one of many reasons why distribution lists are not very
effective at managing mailing lists. Categories work much better, IMO.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Tom from WI]

I guess I need to read more about Categories. I tried a test where I
selected three email addresses and put them in the "Red" category. However,
I don't see any place to use a Category when I am composing an email to try
to send to the three people in my red category. So back to my book :-(
Tom

 

[Gordon]

I guess I need to read more about Categories. I tried a test where I
selected three email addresses and put them in the "Red" category.
However, I don't see any place to use a Category when I am composing an
email to try to send to the three people in my red category. So back to my
book :-(

View Contacts by Category. Select Category. Then do Actions-Create-New
Message to Contact.

 

[Tom from WI]

Thanks, that helped a lot. Now how do I get the contact names in the BCC
field of the email? Do I have to copy/paste them?

Tom

 

[Gordon]

Thanks, that helped a lot. Now how do I get the contact names in the BCC
field of the email? Do I have to copy/paste them?

Sweep them with the cursor so they are all highlighted and then just drag.