Contact list OL 2003

[RDavid]

At one time someone posted the method for only seeing the person and email
address in the contact list...... instead of having multiple listings under
same name, ea .. email , fax etc.

I would appreciate if anyone remembers the method to repost it.

Thanks in advance

David

 

[Robert Crayk MVP]

Either remove the number from the Fax field and put it in a non look up
field or place an Alpha Character in front of the Fax number

 

[RDavid]

Thanks anyway for your response but that was not the method.

David

 

[Ian Mitchell]

Hi David,

I'm not sure if this is what you want:

1. In Contact/Phone list/Customise Current View/Fields add email from
email fields drop down box.

2. Remove the columns you don't wish to have displayed.

Cheers
Ian

 

[RDavid]

Thank you also, but that's not it........

It when you write a new email and you go TO: (to input whom you want it to
go to) so you only see list of contacts with their email (SMTP) address..
until you make the change you could see the same person more than once
account of email , fax , etc.....
Hope this is a better explanation of what I'm looking for.

Thanks

David

 

[Russ Valentine [MVP-Outlook]]

Robert already explained it. Apparently you have not read the myriad posts
on this subject.
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm