Configuring user's calendar appointments as tentative.




I would like to configure my boss's calendar as follows:

1.Whenever she receives an invite, the appointment should automatically
appear on her calendar as tentative.
2. The invite should only go to my inbox and not to hers with option
for me to accept or refuse.
3. When she or I accept the invite, this should be reflected on her

As things stand, condition 2 is working: the invite only goes to my
Condition 1 is not working: if I'm logged on and outlook is opened, the
invite in my inbox is highlighted whenever it arrives and thus is
posted to her calendar. However, if I'm not logged on (on vacation), it
stays in my inbox but is never posted to her calendar.

Any ideas on how to solve that problem would be greatly appreciated.



Sue Mosher [MVP-Outlook]

#1 is possible in Outlook 2003 and earlier versions only if the user or their delegate is logged on. In Outlook 2007+Exchange 2007, it will take place on the server.

#2 - The user needs to set the option in Tools | OPtions | Delegates to "send requests only to my delegate and not to me." Sounds like you already have that working.

#3 - That is the built-in behavior.

Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

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