Colour coding works great; way to do it globally, though?

[StargateFan]

I've been filtering by colour coding for some time now and find it
absolutely great. What I've not been able to find, for whatever
reason, is how to apply these color "rules" to _all_ folders and
views, etc. I colour code the inbox but then find it hard to have to
go through all the other folders to do this.

Is there a way to do this globally for all views and future instances?
i.e., if posts I send from home show me as green in the inbox, how to
have that happen for any folder I happen to move that message to
without setting the colour manually as I do now.

I hope my question was clear(?). Thanks.

 

[Milly Staples [MVP - Outlook]]

What version of Outlook and how are you setting the colors?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, StargateFan asked:

| I've been filtering by colour coding for some time now and find it
| absolutely great. What I've not been able to find, for whatever
| reason, is how to apply these color "rules" to _all_ folders and
| views, etc. I colour code the inbox but then find it hard to have to
| go through all the other folders to do this.
|
| Is there a way to do this globally for all views and future instances?
| i.e., if posts I send from home show me as green in the inbox, how to
| have that happen for any folder I happen to move that message to
| without setting the colour manually as I do now.
|
| I hope my question was clear(?). Thanks.

 

[Diane Poremsky [MVP]]

Color (automatic formatting) is a View setting, so you neither need to apply
the view to all folders or customize the default view (Messages).

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

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[StargateFan]

What version of Outlook and how are you setting the colors?

Sorry, I always forget that. I'm using Outlook 2000.

I set the colours via the ORGANIZE button on the toolbar and when the
"Ways to Organize Inbox" comes up, I click on the "Using Colors"
option.

--?
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, StargateFan asked:

| I've been filtering by colour coding for some time now and find it
| absolutely great. What I've not been able to find, for whatever
| reason, is how to apply these color "rules" to _all_ folders and
| views, etc. I colour code the inbox but then find it hard to have to
| go through all the other folders to do this.
|
| Is there a way to do this globally for all views and future instances?
| i.e., if posts I send from home show me as green in the inbox, how to
| have that happen for any folder I happen to move that message to
| without setting the colour manually as I do now.
|
| I hope my question was clear(?). Thanks.

 

[StargateFan]

Color (automatic formatting) is a View setting, so you neither need to apply
the view to all folders or customize the default view (Messages).

I am so lost on this. I've looked and looked through the help again
and googled again. I only can find how to color code on an individual
folder. If there is a way to do this globally so that _every_ folder
shows the same type of colors for certain people, then please share
how to do this. It is not clear anywhere in any documentation.

Thank you.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Vote for your favorite Outlook and Exchange utilities in the
Slipstick Ratings Raffle at http://www.slipstick.com/contest/

I've been filtering by colour coding for some time now and find it
absolutely great. What I've not been able to find, for whatever
reason, is how to apply these color "rules" to _all_ folders and
views, etc. I colour code the inbox but then find it hard to have to
go through all the other folders to do this.

Is there a way to do this globally for all views and future instances?
i.e., if posts I send from home show me as green in the inbox, how to
have that happen for any folder I happen to move that message to
without setting the colour manually as I do now.

I hope my question was clear(?). Thanks.

 

[Diane Poremsky [MVP]]

Method 1: Create a new view. (View menu, Arrange by, Define views) Call it
"color coded". Modify the view with Automatic Formatting and save. Apply to
each folder using the View selector on the Advanced tool bar.

Method 2: Customize the Messages view by choosing Messages from the define
views menu. Any folder using the Messages view reflects the change. For best
results, you need to start outlook with the cleanviews switch first (start
menu, run, type outlook.exe /cleanviews), then add the autoformatting to the
view.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Vote for your favorite Outlook and Exchange utilities in the
Slipstick Ratings Raffle at http://www.slipstick.com/contest/

Color (automatic formatting) is a View setting, so you neither need to
apply
the view to all folders or customize the default view (Messages).

I am so lost on this. I've looked and looked through the help again
and googled again. I only can find how to color code on an individual
folder. If there is a way to do this globally so that _every_ folder
shows the same type of colors for certain people, then please share
how to do this. It is not clear anywhere in any documentation.

Thank you.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Vote for your favorite Outlook and Exchange utilities in the
Slipstick Ratings Raffle at http://www.slipstick.com/contest/

I've been filtering by colour coding for some time now and find it
absolutely great. What I've not been able to find, for whatever
reason, is how to apply these color "rules" to _all_ folders and
views, etc. I colour code the inbox but then find it hard to have to
go through all the other folders to do this.

Is there a way to do this globally for all views and future instances?
i.e., if posts I send from home show me as green in the inbox, how to
have that happen for any folder I happen to move that message to
without setting the colour manually as I do now.

I hope my question was clear(?). Thanks.

 

[StargateFan]

Method 1: Create a new view. (View menu, Arrange by, Define views) Call it
"color coded". Modify the view with Automatic Formatting and save. Apply to
each folder using the View selector on the Advanced tool bar.

Method 2: Customize the Messages view by choosing Messages from the define
views menu. Any folder using the Messages view reflects the change. For best
results, you need to start outlook with the cleanviews switch first (start
menu, run, type outlook.exe /cleanviews), then add the autoformatting to the
view.

(Jesus H. Christ! That cleanviews wiped out my customizations
completely. Good thing I know how to set them, eh??!! I thought it
was a simple switch just to show O2K temporarily _without_ them. Not
that it would wipe them out. <sigh> ... Okay, 30 seconds later and
I've got them all back, except - argggh, for the colour coding I just
re-did a few days ago!!!)

Oh, boy. This is exactly what I haven't figured out to do. No, step
#1 is about as manual as I've been doing.

Customizing the messages view is what I've been doing for years now,
as you've probably gathered <g>. After a hdd wipe/reinstall, if I
just decide to steam right ahead and don't use all my backup
customizing files besides outcmd.dat, custom.dic, etc.,etc., then I
just quickly go in and effect the MESSAGES view one so that _all_ new
folders have the formatting I prefer. In a few seconds, I have my
outlook _without_ the preview pane, with all the small dotted lines
and the "size" field in all folders, etc.

Earlier today I went with a fine-toothed comb through all the boxes
(VIEW > CURRENT VIEW > DEFINE VIEWS and choose MESSAGES and MODIFY),
looking exactly for where the colour coding would go. _That's_ what I
couldn't find. Sorry, I obviously wasn't clear on that at all. I
need to find a way to do this globally, like I do with the other
settings.

I now belong to 40 yahoo groups. I filter all that mail to go into
different folders for handling purposes - to make it easier. But my
posts and posts from a few key people get all caught up with everyone
else's. If I could just figure out how to set this colour coding
busines _once_ I'd be all set.

Thanks so much. I hope this is clearer now.

Cheers!

 

[Diane Poremsky [MVP]]

Earlier today I went with a fine-toothed comb through all the boxes

(VIEW > CURRENT VIEW > DEFINE VIEWS and choose MESSAGES and MODIFY),
looking exactly for where the colour coding would go. _That's_ what I
couldn't find. Sorry, I obviously wasn't clear on that at all. I
need to find a way to do this globally, like I do with the other
settings.

It's the Autofornatting button on the modify screen. As long as the view
isn't one-offed, it'll apply to all folders that use the view, otherwise
there isn't a global setting.

 

[StargateFan]

It's the Autofornatting button on the modify screen. As long as the view
isn't one-offed, it'll apply to all folders that use the view, otherwise
there isn't a global setting.

Argggh, yes! <g>

I _still_ can't find where you set the formatting for the colour,
though!

I'll repeat this as I don't think it's getting across - I set the
colour via the ORGANIZE button and it ALWAYS applies ONLY to the
folder I happen to be in. I can see no way around this.

I happen to have this organize button on my toolbar but it can be
accessed by TOOLS > ORGANIZE.

I still haven't found how to do this via the settings when customizing
a view when one goes VIEW > CURRENT VIEW > DEFINE VIEW. Again, I went
through each box there under MODIFY for the MESSAGES option with a
fine-toothed comb. It is nowhere apparent on where to set a certain
colour to a certain sender for ALL mail folders! That's what's at
stake here. I only can colour messages by sender manually in each
folder via TOOLS > ORGANIZE. I have several dozen folders to handle
the different yahoo groups I belong to. I get several hundreds of
emails a day now with anywhere from 5-15 megs a day, too. With rules
to move all incoming messages to different folders, it would be nice
to have the colour coding that is present in my inbox in _all_ the
folders in my folder tree and just by setting the colour preference
for each chosen sender ONCE not for each folder and then to do again
when a new folder is created.

Again, extensive searches in help file and googling yielded nothing.

Perhaps a better question would be what do I call this whole business?
Maybe that way I can bring up the instructions in the help file (or
via googling). I trust you when you say this can be done via
customizing a view somewhere . Now just to find exact instructions on
how to do this ... _before_ all my hair is gone! <g>

Thanks.

 

[StargateFan]

It's the Autofornatting button on the modify screen. As long as the view
isn't one-offed, it'll apply to all folders that use the view, otherwise
there isn't a global setting.

Okay! <g> Geez, I think I do too much at once. It gets to the point
where the screen blurs! <g> Thanks for the tip. I'm sorry it took me
so long to figure out. I'm in between jobs and trying to get all
these things done. <g>

Cheers!