Cancelled Meeting Won't Remove From Resource Calendar


O

Ole

Hello. Is there a way to configure Outlook to have it delete a cancelled
meeting from a resource (like a conference room) calendar? For instance, If a
user requests a meeting and adds the room as well and then decides to cancel
the meeting...it WILL remove it from the requesters calendar but not the
resource calendar. It just shows Cancelled.

Can someone point me in the right direction?
Sorry if this question had been posted before.

Thanks
 
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D

Diane Poremsky [MVP]

This is by design - per a KB article: "The cancelled meeting appears on the
resource Calendar with white borders, and the text "Cancelled" appears
prominently as a part of the description. The benefit of this design is to
provide users of the resource with a visual depiction of the status of the
resource in case a conflict is seen. This also provides a means to determine
the demand for resources.

Although the meeting remains on the resource account calendar, the Free/Busy
information is cleared on the next Free/Busy update cycle. This allows
others to book the resource without conflict. "

--
Diane Poremsky [MVP - Outlook]

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