Can not erase Track Changes original, final showing markup, etc.

[Guest]

Hello
We sent out a document that had been through track changes to a client. Before sending the document, we made sure that all changes were accepted and the changes were not visible. This person we sent the document to wanted to make changes and when they clicked on Track Changes, all of our last edits showed up. I can not determine a way to make these changes go away, so that people who open my doc that has had changes tracked on it can't see our previous track changes history.

Is there any way to hide this history? I tried protecting the doc, but from the first drop down in the reviewing toolbar, I can still see the previous versions (Final Showing Markup, Final, Original showing Markup, Original). I tried to make the document read only, but still this information is still visible to the public

Thanks

 

[Guest]

This may be impractical, depending on the number and complexity of your documents, but to be
absolutely, positively sure that all tracked changes are completely gone before passing your
document along to a client, create a new document and copy everything but the final paragraph
mark from the old document to the new one.
HTH!

----- Paulina wrote: -----

Hello,
We sent out a document that had been through track changes to a client. Before sending the document, we made sure that all changes were accepted and the changes were not visible. This person we sent the document to wanted to make changes and when they clicked on Track Changes, all of our last edits showed up. I can not determine a way to make these changes go away, so that people who open my doc that has had changes tracked on it can't see our previous track changes history.

Is there any way to hide this history? I tried protecting the doc, but from the first drop down in the reviewing toolbar, I can still see the previous versions (Final Showing Markup, Final, Original showing Markup, Original). I tried to make the document read only, but still this information is still visible to the public.

Thanks!

 

[Tom Lee]

Looks like I'm having the exact same concern as Paulina.
But what do you mean by the "final paragraph mark"?

Tom

-----Original Message-----
This may be impractical, depending on the number and

complexity of your documents, but to be

absolutely, positively sure that all tracked changes are

completely gone before passing your

document along to a client, create a new document and

copy everything but the final paragraph

mark from the old document to the new one.
HTH!

----- Paulina wrote: -----

Hello,
We sent out a document that had been through track

changes to a client. Before sending the document, we made
sure that all changes were accepted and the changes were
not visible. This person we sent the document to wanted
to make changes and when they clicked on Track Changes,
all of our last edits showed up. I can not determine a
way to make these changes go away, so that people who
open my doc that has had changes tracked on it can't see
our previous track changes history.

Is there any way to hide this history? I tried

protecting the doc, but from the first drop down in the
reviewing toolbar, I can still see the previous versions
(Final Showing Markup, Final, Original showing Markup,
Original). I tried to make the document read only, but
still this information is still visible to the public.

 

[Shauna Kelly]

Hi Paulina, Susan, Tom

Paulina, To ensure that all your tracked changes are removed from the
document, you must accept all changes. In Word 2002 and 2003, on the
Reviewing toolbar, click the little arrow beside the Accept Change
button, and choose Accept All Changes. Then, for comfort's sake, click
the Next button, and you'll see a message saying "The document contains
no comments or tracked changes". In earlier versions of Word, it's Tools

Track Changes.

Susan, if Word is currently tracking changes (ie if TRK is bold in the
status bar) and you copy text that contains tracked changes from one
document to another, then Word will *not* copy the tracked changes. But
if tracking changes is off (if TRK is not bold in the status bar), then
copying from one document to another also copies any tracked changes. It
feels counter-intuitive, but when you think about it, it makes sense.
But copying and pasting won't necessarily lose the tracked changes.

Tom, Word's basic unit of construction is the paragraph. For many
reasons, lots of people like to work so that they can see where a
paragraph ends. You can do this by clicking the ¶ button on the toolbar.
You can then choose to select text for copying that includes, or does
not include, a paragraph mark. Copying all the text except the last
paragraph mark is a common way to cope with corrupt documents. For more
information, see
http://www.mvps.org/word/FAQs/Formatting/NonPrintChars.htm and
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word