Autotext entries


G

Guest

Is there a way to link the dictionaries used by the Spelling and Grammar feature to the Autotext feature, so you don't have to manually enter several entries to the autotext list? If not, is there a way to create a template of an entire dictionary that the Autotext can look in?
 
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J

Jay Freedman

I'm having trouble understanding what spelling/grammar and dictionaries have
to do with AutoText. Are you perhaps thinking of AutoCorrect? If so, you
should be aware that letting the machine correct spelling without human
oversight can be embarrassing and at times dangerous.

For a summary of what AutoText is all about, see
http://members.verizon.net/~vze27sds/autotext.htm. For a template with a
macro that will help you load a large list of entries into AutoText,
download http://members.verizon.net/~vze27sds/downloads/autotextloader.zip.
 
G

Guest

Thank you for responding Jay.

What I want to do is make Word more user friendly for someone who has limited use of their hands and fingers. Rather than having to type the complete words - and fatigue their hands - simply type the first few letters and show a list of words they can choose from - hence the Autotext feature.

Now, the Spelling and Grammar feature has to "look" at a dictionary (.DIC) file when comparing text in the typed document. Can the .DIC files be added to the Look In: list of the Autotext feature?

----- Jay Freedman wrote: -----

I'm having trouble understanding what spelling/grammar and dictionaries have
to do with AutoText. Are you perhaps thinking of AutoCorrect? If so, you
should be aware that letting the machine correct spelling without human
oversight can be embarrassing and at times dangerous.

For a summary of what AutoText is all about, see
http://members.verizon.net/~vze27sds/autotext.htm. For a template with a
macro that will help you load a large list of entries into AutoText,
download http://members.verizon.net/~vze27sds/downloads/autotextloader.zip.
 
J

Jay Freedman

Unfortunately, no. The "Look in" entry must be a template, not any other
kind of file. Besides, the .DIC file is not simply a list of words -- it's a
binary-encoded pile of word roots, prefixes and suffixes, irregular forms,
synonyms, etc. The AutoText feature wouldn't have any idea of how to handle
that.

You can do a Google search to find other "dictionary" files that are simple
lists of words, and use the Autotextloader macro to make AutoText entries
from them (with some up-front work to use Table > Convert > Text to Table
and copy the first column to make an identical second column). It's up to
you whether this amount of work is worth the benefit.
 
D

Dayo Mitchell

In this situation, it will be even easier for them to use AutoCorrect, when
they type a few letters and they are automatically changed without having to
choose anything. Get them to write down some abbreviations that they might
use anyhow, as they go along they will likely develop more, and add those to
the AutoCorrect via Tools | AutoCorrect.

AutoCorrect and AutoText work nicely in conjunction with each other, and
both can be backed up and exported to other computers in the future.

DM
 
T

TortFeasor

Is there a way of making a table and a macro to load up a list of auto
correct entries? Like you did with the auto text loader dot macro?
 
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J

Jay Freedman

It should be possible. I'll look into it as soon as I get that famous round
tuit...
 
C

Charles Kenyon

Hi Anita,

The way to do letterhead is to prepare a custom template and put your
address information in the first page header. (You want the page setup
modified to have a differenet header/footer on the first page of your
documents, so it only appears on the first page.)

You can modify or add AutoText entries to your heart's content. It is a
tremendous feature. Take a look at the AutoTextList field in help, as well.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Anita said:
Basic of basic questions, please!

I'm just starting to use Word, after using Works 97. I've discovered the
Autotext function and it's pretty cool! What I'm wondering is if one can
add in entries to Autotext, for example my address that would be at the head
of a letter?
I plan on looking at those macros you posted. Jay, and hope I have some
clue of what they are and how to use them! Can anyone recommend a reference
source for help with Word - preferably online, but a book would be OK, too!
 
S

Suzanne S. Barnhill

As Charles says, you really want a letterhead template. For starters, see
http://home.zebra.net/~sbarnhill/Letterhead.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
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G

Guest

Thanks so much, you two! I really appreciate it!
While I'm on a roll, can I ask another quick questions?!
I don't want e-mails to show up as hyperlinks on spreadsheets (Excel) or Word. I know I can right click them and choose 'remove hyperlink,' but I'd really like them to just not show up at all. I looked it up on the help system, and it says,

"Microsoft Word can format Web and e-mail addresses as hyperlinks (as you type, but you can turn off this feature if you want. On the Tools menu, click AutoCorrect Options, and then click the AutoFormat As You Type tab.
Under Replace as you type, select or clear the Internet and network paths with hyperlinks check box."

I have done this step, and yet it still 'makes' hyperlinks! Is my computer possessed?! Could someone please help? Thanks again!
 
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C

Charles Kenyon

If you change the Hyperlink and Followed Hyperlink styles to be automatic
color and not underlined they won't display as hyperlinks. They still will
be problems.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Anita said:
Thanks so much, you two! I really appreciate it!
While I'm on a roll, can I ask another quick questions?!
I don't want e-mails to show up as hyperlinks on spreadsheets (Excel) or
Word. I know I can right click them and choose 'remove hyperlink,' but I'd
really like them to just not show up at all. I looked it up on the help
system, and it says,
"Microsoft Word can format Web and e-mail addresses as hyperlinks (as you
type, but you can turn off this feature if you want. On the Tools menu,
click AutoCorrect Options, and then click the AutoFormat As You Type tab.
Under Replace as you type, select or clear the Internet and network paths with hyperlinks check box."

I have done this step, and yet it still 'makes' hyperlinks! Is my computer
possessed?! Could someone please help? Thanks again!
 

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