Thanks for the helpful info (especially the delete info,
which i totally understand).
However, I still don't feel my other question was
answered completely (and I will be the 1st to admit I
likely didn't ask the question correctly, so here goes
again):
I use Outlook 2003. We just bought it. We set up some
contacts. We then set up some different contacts in a
subfolder to the main contacts folder. For the very first
email I sent I typed the first few letters of the name I
wanted to email (note: this should have nothing to do
with "names derived from messages I have previously sent"
because it was the FIRST time I sent an email from
Outlook 2003). By typing in those first letter in
the "To:" filed I received choices from the original
contacts folder but NOT the subfolder of contacts I
created.
Please note: I do understand that once I type in an
address and send an email, Outlook 2003 remembers that
address and gives it to me as a choice for future emails,
however, I don't understand why it pulls up contact
email's in the main folder but not my subfolder for the
initial email.
In addition, if you click the "To:" tab to pick from the
list of contacts you are also not given the choice to
pick from the subfolder?????? You only get to pick from
the main contacts folder, why is this and can I make it
so I can pick from the subfolder?
Thanks for your help.
-----Original Message-----
It was still very helpful information on how to make the best use of
autoresolution, which is still a feature in all versions of Outlook and the
only way to replicate an "autocomplete" function for those Outlook versions
prior to Outlook 2002.
--
Russ Valentine
[MVP-Outlook]
My apologies. I stand corrected. Sorry if I led anyone
astray with my thoughts on this.
Peter
-----Original Message-----
It has indeed changed. Outlook 2000 did not have
autocompletion. You are
talking about autoresolution, a different feature
entirely.
--
Russ Valentine
[MVP-Outlook]
message
I use Outlook 2000 Small Business Version, but I
imagine
this part of the program has not changed.
When I start a new message, I left click on the 'TO'
button at the top of the message. This causes
a 'Select
Names' pane to open. Typing the first couple of
letters
into the 'Find' space causes the address list to scroll
to names that begin with those first few letters.
However, this only uses the names from the
original 'Contact' list ( You will notice that under
the 'Find' space, there is another space that probably
says 'Contacts' and it has a Down Arrow to the right of
the space. Click on the Down Arrow to show what else
is
available and you should see your other 'Contact' sub-
folder there. Click on that and it should open the
addresses from that folder for you. Then, when you
type
the first few letters into the 'Find' space, the
address
list should scroll to the names that begin with those
letters.
I find that using the 'Find' space is too slow and
selecting names manually from the lists is also
cumbersome. when I created my multiple 'Contact'
folders, I moved the names that I e-mail to frequently
into the primary or original 'Contact' folder and put
the
less used names into the other subfolders. I made
certain that if there were two people named 'David' in
the 'Contact' folders, that I differentiated between
the
names somehow, like 'DavidJ' and 'DavidS'. Now, when I
am addressing a outgoing message, I simply type the
names
I wish to send to into the 'To' space. If I simply
type
David, Outlook queries me as to which David I want the
message to go to. When I click 'Send', Outlook
automatically inserts all of the appropriate complete
e-
mail addresses into the 'To' space.
Hope my explanation helps you find your way through
this.
Peter
-----Original Message-----
I use Outlook 2002 and 2003.
When I begin to type a name in the "To:" field to
start
an email I receive suggestions as to who I am going to
email (for example when if I am going to email Jon Doe
at
Hotmail.com, when I type the first two letters of his
name, it auto suggests to me his full email address).
I like this feature, however it only gives me
suggestions
from my "contacts" folder contained under my "Personal
Folder". It DOES NOT give me suggestion for
individuals
(contacts) I have set up in other folders contained
in a
subfolder under my "Contacts" folder.
How do I make it so I get a suggestion for all of my
contacts?
And how do I delete suggestions that I no longer want
(because someone changes their email address). Even
if
I
delete this email from someones contact information it
pulls it up as a suggestion????
Thanks to anyone who can help.
.
.
.
